Page 259 - FortWorthFY22AdoptedBudget

Internal Service Funds

services, as well as an annual administrative fee assessed on most numbered vehicles and equipment, allows
Fleet Services to support its general, non-department-specific administrative functions.

Fleet Services operates the following five locations throughout the city of Fort Worth: James Avenue Service
Center, Southside Service Center, Water Service Center, North Service Center, and Brennan Avenue body shop.
Each of the Service Centers provides repair and replacement of all fleet asset maintenance support. Further,
each center provides field servicing repair. The Brennan Avenue body shop location provides accident repair
along with asset salvage processing.

Fleet services not only operate service and maintenance functions, but all centers provide onsite fueling
stations. Petroleum availability includes; unleaded fuel, low Sulphur diesel, DEF additive, and propane. In
addition, Fleet Services operates a non-manned fueling site in Southeast Fort Worth which includes a slow-fill
compressed natural gas station.

In a continuing effort to provide the best possible fleet services, the Fleet Services division also contracts a wide
variety of fleet-related services to outside entities when contracting is deemed the most efficient and effective
means to provide the required service. Maintenance and repair services are contracted out for the following
reasons:

· The required expertise is not available in-house including proprietary diagnostic needs.
· Substantial capital investment would be necessary to perform the service in-house.
· The service could be performed less expensively by an outside vendor.
· Workload overflow relief as needed.

As part of the strategy, Fleet Services privatized its parts inventory system at the end of FY2002. The FY2022
budget contains the continuation of that program. Integrated Business Solutions (NAPA Genuine Parts
Company), as the current contracted provider, supplies the Fleet Division with vehicle and equipment parts.

In FY1996, Fleet Services implemented a robust vehicle replacement plan. As part of the plan, the acquisition
section of Fleet Services analyzes the entire city fleet, evaluating each vehicle’s maintenance costs, useful life,
and mileage, downtime, along with other determining factors. Based on this yearly analysis, Fleet Services rates
the vehicles and equipment in a prioritized asset replacement list. Fleet Services acquisition staff subsequently
meets with each department to review and fine-tune the replacement rankings. The replacement lists are
consolidated to determine replacement vehicle priorities for the coming fiscal year.

Additionally, to stabilize budgeting for major purchases in vehicles and equipment, the city created a Vehicle
and Equipment Replacement Fund (VERF) in FY2014. This provides a systematic, citywide approach to
procurement and disposition of fleet, as well as ensures adequate funds are available to purchase vehicles and
equipment.

FY2022 DISCUSSION
The Adopted Budget increases by $151,291 due to the costs associated with implementation of a 4% salary
increase for all general employees. However this was mostly offset by reduced salaries due to employee
retirement/separation.

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