Page 99 - Watauga FY21 Budget

GENERAL FUND

DEPARTMENT: ADMINISTRATION
DIVISION / ACTIVITY: CITY SECRETARY OFFICE - FUND 01-010

EXPENDITURES 2016-2017 2017-2018 2018-2019 2019-2020 2019-2020 2020-2021
ACTUAL ACTUAL ACTUAL BUDGET PROJECTED/ BUDGET
(ORIGINAL) REVISED

Personnel $255,636 $244,570 $264,656 $116,500 $137,118 $142,454
Supplies $4,284 $1,828 $3,502 $1,100 $1,100 $700
Maintenance $0 $0 $0 $0 $0 $0
Contractual/Sundry $10,528 $14,182 $18,266 $10,625 $7,955 $31,625
Capital Outlay $0 $0 $0 $0 $0 $0
TOTAL $270,448 $260,580 $286,424 $128,225 $146,173 $174,779

PERSONNEL
City Manager 0.50 0.50 0.50 0.50 0.00 0.00
Administrative Assistant 1.00 1.00 0.00 0.00 0.00 0.00
City Secretary 1.00 1.00 1.00 0.00 0.00 0.00
Deputy City Secretary 0.00 0.00 0.00 1.00 1.00 1.00
Records Clerk 0.00 0.00 0.00 0.00 1.00 1.00
Assistant to City Secretary 0.00 0.00 1.00 1.00 1.00 0.00
TOTAL 2.50 2.50 2.50 2.50 3.00 2.00

PERFORMANCE MEASURES / SERVICE LEVELS
Input / Demand Actual 18-19 Budget 19-20 Projected 19-20 Budget 20-21

City Council Meetings Held 30 30 30 30
Board/Commisson/Committee Meetings Held 35 40 31 40

Output/Workload Actual 18-19 Budget 19-20 Projected 19-20 Budget 20-21

City Council Agenda Packets Prepared 30 30 30 30
City Council Minutes Prepared 30 30 40 40
Boards & Commission Agenda Packets Prepared 40 40 60 60
Boards & Commission Minutes Prepared 40 40 31 40
Resolutions Processed 35 40 36 35
Ordinances Processed 30 30 35 40
"Contact Us/Citizen Concerns" Requests Processed 700 750 65 70
Public Information Requests Processed 150 170 285 225
Property Claims Processed 10 10 5 10
Liability Claims Processed 20 20 5 5
Application for Board/Commttee/Comm 20 20 17 20
Alcohol Beverage /Massage Establishment Permits Processed 30 33 25 30
Affidavits of Gross Alcohol Sales Processed 350 396 48 60

Efficiency Measures / Impact Actual 18-19 Budget 19-20 Projected 19-20 Budget 20-21
M & O Budget Per Capita $12.14 $5.43 $6.19 $7.35
M & O Budget Percentage of City Budget 0.66% 0.23% 0.26% 0.37%

Effectiveness Measures / Outcomes Goals Actual 18-19 Budget 19-20 Projected 19-20 Budget 20-21

Agenda Packets Processed Prior to Mtg 4 65 70 61 70
% of Depts Compliant w/Records Management 4 95% 100%
Open Records Req. Processed-10 Days 4 135 170 173 175
Contact Us/Citizen Concerns Processed 4 635 750 65 91 70