Page 123 - Watauga FY21 Budget

GENERAL FUND
DEPARTMENT: FINANCE
DIVISION / ACTIVITY: FINANCE / ACCOUNTING / PURCHASING
FUND 01-040

EXPENDITURES 2016-2017 2017-2018 2018-2019 2019-2020 2019-2020 2020-2021
ACTUAL ACTUAL ACTUAL BUDGET PROJECTED/ BUDGET
(ORIGINAL) REVISED
Personnel $346,984 $360,365 $369,690 $381,600 $347,108 $321,700
Supplies $4,270 $5,594 $3,205 $5,700 $2,000 $4,200
Maintenance $0 $0 $0 $0 $0 $0
Contractual/Sundry $67,300 $74,837 $78,202 $80,300 $76,700 $178,210
Capital Outlay $0 $0 $0 $2,840 $1,200 $2,700
CARES Grant Allocation $0 $0 $0 $0 $0 ($6,563)
TOTAL $418,554 $440,796 $451,096 $470,440 $427,008 $500,247
PERSONNEL
Director of Finance 0.75 0.75 0.75 0.75 0.75 0.75
Assistant Director of Finance 0.50 0.50 0.50 0.50 0.50 0.50
Senior Accountant 1.00 1.00 1.00 1.00 0.00 0.00
Financial Services Analyst I 0.00 0.00 0.00 0.00 1.00 1.00
Administrative Assistant 0.00 0.00 0.00 0.00 0.00 0.50
Payroll Specialist 1.00 1.00 1.00 1.00 0.00 0.00
Financial Services Technician I 0.00 0.00 0.00 0.00 1.00 1.00
Financial Services Technician II 0.00 0.00 0.00 0.00 0.50 0.50
Summer Intern 0.25 0.25 0.25 0.25 0.00 0.00
Purchasing Specialist 0.50 0.50 0.50 0.50 0.00 0.00
Accounts Payable Clerk 1.00 1.00 1.00 1.00 0.00 0.00
TOTAL 5.00 5.00 5.00 5.00 3.75 4.25
PERFORMANCE MEASURES / SERVICE LEVELS
Input / Demand Actual 18-19 Budget 19-20 Projected 19-20 Budget 20-21
Number of manual journal entries processed 1,463 4,200 1,400 1,350

Output/Workload Actual 18-19 Budget 19-20 Projected 19-20 Budget 20-21
Number of quotes, bids, qualifications prepared 22 35 12 10
Number of purchase orders issued 2,002 2,300 1,800 1,500
Number of manual journal entries 1,463 4,200 1,400 1,350
Number of accounts payable checks issued 2,389 2,500 3,300 3,000
Number of employee direct deposits processed 4,030 6,200 4,100 4,000

Efficiency Measures / Impact Actual 18-19 Budget 19-20 Projected 19-20 Budget 20-21
M & O budget per capita $19.12 $19.93 $18.09 $21.05
M & O budget percentage of City budget 1.05% 0.85% 0.77% 1.06%
Average number of business days to close month 9.5 3 8.5 7
Number of audit adjustments 63 4 145 75
Effectiveness Measures / Outcomes Goals Actual 18-19 Budget 19-20 Projected 19-20 Budget 20-21
% disbursement checks voided due to errors 4, 6 1% 1% 1% 1%
% GL reconciliations completed w/n 7 days of month 4, 6 3% 4% 3% 3%
Certificate of Achievement- Excellence Fin. Reporting 4, 6 YES YES YES YES
Receive GFOA Budget Award 4, 6 YES YES YES YES

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