Page 205 - Manfield FY21 Budget

FACILITIES MANAGEMENT DEPARTMENT

MISSION STATEMENT:

The mission of the Facilities Management Department is to provide a safe, clean work environment for
the City’s employees and maintain aesthetically pleasing facilities for employees, visitors, and residents.

Department at a Glance

The Facilities Management Department is responsible for all City-owned facilities including City Hall,
Public Safety buildings, the Library, Activity Center, and Museum. The department budget increased
1.17% in FY 2020-2021 due to a merit adjustment. The Facilities Management Department includes one
supervisor and three technicians.

Key Goals and Objectives

Goal 1
Administer a comprehensive preventive maintenance program in order to reduce cost and stabilize budget
forecasts.

Objectives:
• Provide resources to expand the execution of the preventative maintenance program.
• Evaluate all City facilities and associated equipment to ensure optimal performance.
• Evaluate risk matrix to implement equipment upgrade/replacement.

Goal 2
Research and implement ways to make City facilities more energy efficient.

Objectives:
• Continue the LED light fixture replacement program to provide a better return on investment.
• Regularly evaluate HVAC units and replace aging equipment with more efficient units.
• Identify and prioritize the replacement of aging infrastructure with more energy efficient systems.

Goal 3
Manage upkeep of City facilities ensuring timeliness and proficiency.

Objectives:
• Negotiate and administer all facility contracts to assure we are getting the best return on
investment.
• Perform to the highest standards to keep our facilities visually aesthetic with routine painting
schedules and flooring maintenance/replacement services.
• Respond to the M Help Desk generated work orders professionally and ensure all work is
completed in a timely manner.

Performance Objectives
• Perform more proactive, rather than reactive, maintenance.
• Continue to implement energy efficient solutions to reduce costs.
• Provide a safe and pleasant work environment for employees and citizens who visit our facilities.

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