Page 58 - Forest Hill FY21 Annual Budget

ForejHill

FINANCE

FUND/ DEPARTMENT/ PROGRAM: 01-06-00

I Program Description

The Finance Department is responsible for coordinating and maintaining comprehensive management of
the City's financial activities to ensure proper use and investment of the City's funds. The department is
responsible for all of the City's accounting and financial reporting as well as providing timely budgetary
and other financial information to the community, City Council, management and various departments of
the City.

Major Goals and Objectives Measured by Workload & Pr0ductivity Measures

Goal I: Provide accurate and timely financial reporting
Objective I: Monitor and report the budgetary status of all revenues and expenditures monthly
and throughout the fiscal year.
Objective 2: Monitor and maintain a chart of accounts, general ledger and financial management
system for the timely recording of receipts and disbursements with reports distributed in a timely
manner, to include processing of payroll and accounts payable on scheduled basis.

Goal 2: Continue to improve annual audit and budget preparation processes
Objective I: Coordinate annual audit for completion of the annual financial report within 120
days of fiscal year end.
Objective 2: Prepare budget draft and file with City Secretary for public access within 30 clays
of budget hearing before budget adoption.

Goal 3: Meet budgetary awards program criteria outlined by the Government Finance Officers
Association (GFOA).

Actual Budget Estimate Adopted
2018-19 2019-20 2019-20 2020-21
WORK.LOAID MIEASillR.lE
Payrolls Processed 26 26 26 26
Monthly Financial Reports to City Manager 12 12 12 12
Annual Financial Reports Issued Yes Yes Yes Yes
Annual Budget Document Prepared Yes Yes Yes Yes
PRODUC'TIVIruY MEASURES
Percent of Payrolls Process on Time 100% 100% 100% 100%
Annual Audited Financial Report issued by Yes Yes Yes Yes
Prepare Budget Submission to the GFOA Program Yes Yes Yes Yes
EXPENDITURIE SUMMARY
Personnel 287,891 315,474 263,313 360,000
Materials and Supplies 11,310 6,500 10,340 8,400
Other Services 101,910 102,000 165,374 I 02,500
Travel & Training 9,525 9,500 3,659 5,000
Total 410,636 433,474 460, I 13 475,900

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