Page 173 - City of Westlake FY20 Budget

Goals and Objectives

13 Town Secretary’s Office

Strategic Theme & Objective(s)
Theme ~ Exemplary Service & Governance
Objective(s) ~ Increase Transparency, Accessibility & Communications
Encourage Westlake’s Unique Sense of Place
Maximize Efficiencies & Effectiveness

Department Contact Information
Tanya Morris Admin. Assistant tmorris@westlake-tx.org 817-490-5741

Program Broad Goals
A commitment to leadership that ensures quality public service based on dependability, integrity,
consistency, respectfulness, and fairness.
Maintain accurate records that are available to the public, Boards, and staff through a user-friendly
records management program in compliance with state law and our ordinances.
Conduct elections accurately, efficiently, and in accordance with state law.
Ensure the Code of Ordinances is updated as additions and revisions are approved by the Town
Council.
Maintain the majority of records in digital form.

Program Service Description
Perform tasks outlined in the Texas Municipal Law and Procedure for General Law Type A Cities.
• Coordinating municipal elections
• Providing support of the Town Council, Board of Trustees, Planning and Zoning Commission,
and the Zoning Board of Adjustments.
• Oversight of the Town’s (municipal and academic) records management programs.
The Town Secretary is also responsible for the communicating meeting information to the
community.

Program Trends
The duties and responsibilities of the department indicate an increase in the number of
activities/functions that impact the workload of this office.
• Additional agenda postings for boards and commission meetings.
• An increase in meeting notifications spurred by development.
• Assisting departments with the implementation of individual department records
management storage within Laserfiche.
• Continue working with individual departments adding forms and workflows in an effort to
increase efficiencies and streamlining processes.

161