Page 163 - Mansfieldr FY20 Approved Budget

Actual Actual Budget Budget
City Secretary 2016/2017 2017/2018 2018/2019 2019/2020
Demand
Council Meetings 35 34 40 40
Subcommittee Meetings 19 15 20 20
Emergency Meetings 0 0 1 1
Workload
Ordinances Enrolled 53 33 55 55
Resolutions Enrolled 114 87 120 120
Open Record Requests Processed 422 1,256 1,600 1,600
Vital Records Processed 2,657 2,836 - -
Bid Openings Conducted 24 21 30 30
Effectiveness
Open Records Requests within 10 days 100% 100% 100% 100%
Records Destroyed within 12 months 80% 50% 80% 80%

Measurable Outcomes:
• Process requests for public information within ten business days of submission.
• Complete destruction of records maintained off-site within twelve months after expiration of the
prescribed preservation period mandated by Texas State Library & Archives Commission Record
Control Schedules.

City Secretary Actual Actual Budget Budget % Change
Summary 2016-2017 2017-2018 2018-2019 2019-2020 2019-2020

Personnel Services $ 301,504 $ 308,415 $ 428,032 $ 448,602 4.81%

Operations 55,565 61,288 68,166 62,140 -8.84%

Total $ 357,069 $ 369,703 $ 496,198 $ 510,742 2.93%

2017-2018 2018-2019 2019-2020 2019-2020
Full Time Equivalent Positions Budget Budget Budget Additions
City Secretary 1 1 1
Assistant City Secretary 1 1 1
Records Manager 1 2 2
Total 3 4 4 0

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