Page 52 - Haltom City FY20 Approved Budget

City of Haltom City Annual Budget, FY 2020
General Fund

CITY SECRETARY

Mission Statement

The mission of the City Secretary’s Office is to record all actions of City Council, guarantee the
authenticity of all official documents and provide for their safekeeping and retrieval, administer
City Elections and the City’s Records Management Program, provide public information by
personal contact and through media sources.

Accomplishments of FY2019

 Successfully conducted the 2019 General Election and Special Charter Election.
 Produced 30 Council agendas and 15 EDC agendas within the allocated deadline.
 Produced all Council and EDC meeting minutes – total of 45 - on time.
 Produced 14 Charter Review agendas within the allocated deadline.
 Produced all Charter Review meeting minutes on time.
 Assisted City Attorney with Charter amendments.
 Produced several new proclamations and formatted several letters of Council
correspondence – several on late notice.
 Produced several Council Agenda Memo Cover sheets, and assisted legal with information
regarding resolutions, memos, and ordinances.
 Assisted legal department with extensive record information regarding lawsuit.
 Used personal cell phone to contact Council, and EDC members via phone or text for
immediate response rather than using email.
 Coordinated Council/Board & Commission joint meetings for group interaction.
 Provided registrations and reservations for Council members attending the TML
Conference in San Antonio.
 Processed 886 Open Records Requests – almost 200 more than 2018 (695).
 Destroyed 145 boxes of records from Water Tower storage unit.
 Won Waste Connection talent show with $5,000 going to park landscaping.

Objectives of FY2020

 Continued the quality efficiency of the department in regard to agendas, minutes and
information requests.
 Complete the transferring of records from the water tower and city hall to the new storage
facility.
 Conduct Special Street Maintenance Tax Election without error.
 Conduct General Election without error.
 Provide better quality service for citizens, staff and Council members
 Provide registration and for Council members attending the TML Conference in Grapevine.
 Continue record destruction regarding record storage at Water Tower.
 Assist Utility Billing with undertaking management of water utilities.

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