Page 69 - Grapevine FY19 Operating Budget

Fiscal Services - Accounting
100-105-002

Expenditures by 2015-16 2016-17 2017-18 2017-18 2018-19
Major Object Actual Actual Budget Estimate Approved

Personnel Services 674,976 675,266 757,734 756,219 797,209
Supplies 11,390 13,113 16,000 15,968 15,000
Services 318,315 301,534 375,888 375,136 356,888

Total 1,004,682 989,912 1,149,622 1,147,323 1,169,097

Objectives

- Continue to meet payroll and account payable production with minimal rework and corrections. Staying
current on federal and IRS guidelines and apply these standards to the City's accounting system.

- Coordination and assistance to external auditors and final the audit in a manner with prior year's
production and workpaper preparations for external auditors.
- Control the disbursement of City funds by monitoring vendor payments to ensure discounts; processing
check runs and promoting direct deposit of payroll.
- Ensure adequate internal controls of City assets by reconciling bank and trust statements monthly, and
ensure compliance with standards and procedures established by City Charter, City Council and City
Manager.
- Review and monitor the budgeted spending in Departments and ensure that they are consistent with City
Manager's guidelines on spending and budget management and are in compliance with State, Federal
laws and bond guidelines.

2015-16 2016-17 2017-18 2017-18 2018-19
Performance Indicators Actual Actual Budget Estimate Approved

Number of Payroll Checks 20,446 20,900 20,900 20,500 21,000

Percent ACH to Total Payments 51.6% 58.9% 57.0% 57.0% 57.5%

Add# of days to Pay P Card 13.6 11.8 12.0 11.8 11.5

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