Page 288 - Fort Worth City Budget 2019

Internal Service Funds

Fleet Services’ Technical Services Section performs procurement, disposition and other fleet administrative
functions. In a continuing effort to provide the best possible fleet services, the Fleet Services division also
contracts a wide variety of fleet-related services. Maintenance and repair services are contracted out for the
following reasons:
• The required expertise is not available in-house.
• A substantial capital investment would be necessary to perform the service in-house.
• The service could be performed less expensively by an outside vendor.
• Workload overflow relief is needed.

As part of the strategy, Fleet Services privatized its parts inventory system at the end of FY2002. The FY2019
budget contains the continuation of that program. NAPA, as the current contracted provider, supplies the
Division with vehicle and equipment parts.

In FY1996, Fleet Services implemented a vehicle replacement plan. As a part of that plan, each year, the
department analyzes the entire city fleet, evaluating each vehicle’s maintenance costs, useful life, mileage,
down time, and other factors. Based on that yearly analysis, Fleet Services rates the vehicles then compiles a
prioritized vehicle replacement list. Fleet Services staff subsequently meets with departments to fine-tune the
proposed rankings. The refined list is then used to determine replacement vehicle priorities for the coming
fiscal year.

Additionally, in order to stabilize budgeting for major purchases in vehicles and equipment, the city created a
Vehicle and Equipment Replacement Fund in FY2014. This provides a systematic, citywide approach to
procurement and disposition of fleet, as well as ensures adequate funds are available to purchase vehicles and
equipment.

Beginning with FY2014, the Fleet Services Division adjusted the rates in order to more accurately reflect the
cost associated with fleet maintenance and to begin to stabilize the negative net position of the Equipment
Services Fund. According to the FY2016 Comprehensive Annual Financial Report, the fund has returned to a
positive net position.

Under the United States Clean Air Act, at least 20% of fleets in cities like Fort Worth, that are in areas of
Environmental Protection Agency (EPA) air quality non-attainment, must be comprised of alternative fuel
vehicles. Currently, Fort Worth exceeds the mandated percentage, requiring that 50% of city vehicles
purchased be alternative fuel vehicles.

MAJOR ACCOMPLISHMENTS
Water Service Center Completion: Opened service facility with 12 bays and moved from the ability to handle less
than 300 units to the ability to service up to 1,000 units for the Water and Waste Water divisions. Completed the
addition of a second shift primarily focusing on preventive maintenance needs.

North Service Center Completion: Opened service facility within the Hillshire Dr. Complex serving TPW
Stormwater, Aviation, and Code Divisions. The 10 bay facility, in phase of an overall 55 bay facility, provides
support to current departments along with future expansion for CFW services outside of the downtown area.

North Fuel Island and Propane Completion: Opened an expanded fuel center for CFW department locations
outside of the downtown area. The island includes unleaded and diesel support along with at-the pump-DEF

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