Page 150 - Colleyville FY19 Budget

Purchases must follow the city’s purchasing policy which was written according to state
law. All purchases are approved electronically in the Munis financial software.

3. Process payroll
2.4- Demonstrate stewardship of public resources
Paychecks are processed and sent out biweekly with little or no error and with attention to
providing internal control over sensitive employee information.

4. Preparation of Comprehensive Annual Financial Report (CAFR)
2.4- Demonstrate stewardship of public resources

Finance staff helps prepare the city’s annual financial report that not only meets the
Government Finance Officers Association’s (GFOA) requirements, but also displays the
information in an easily accessible and readable format for citizens.
5. Man age th e Ci ty’s i nvestm ents an d debt

2.4- Demonstrate stewardship of public resources
Treasury functions, including cash management, investments, and debt management are
handled by the Chief Financial Officer. These are critical functions that are essential to
maintaining the city’s AAA bond rating in all three areas of debt (general, utility, and
drainage). Managing the cash flow available to the organization is also critical to
planning for major projects.

7. Maintain billing and
l
col ecti on for th e ci ty’s utili ty system
2.1-Provide responsive, efficient city services
6.2-Ensure clarity of City Council and staff roles and responsibilities

Utility billing staff is responsible for billing and collecting utility payments for water,
wastewater, drainage, garbage, and recycling. Staff delivers unique customer assistance
in all situations and provides sustainable revenues by ensuring accuracy and efficiency in
the billings and collections process.

Performance Measures & Vital Statistics

FY 2018 FY 2019
Performance Measures FY 2014 FY 2015 FY 2016 FY 2017
Estimate Target

Achieve GFOA’s Certificate of
Achievement for Excellence Yes Yes Yes Yes Yes Yes
in Financial Reporting

Utility billing accuracy rate 98.6% 99.8% 99.9% 99.6% 99.5% 99.7%

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