Page 149 - Colleyville FY19 Budget

Finance Department

FY 2019 Department Business Plan

Department Description

This program provides financial support, utility billing services, and municipal court
operations. In the area of financial support, staff provides financial reporting, payroll
processing, debt payment and reconciliation, treasury management, general ledger
maintenance, coordination of the external audit, purchasing, accounts payable, employee
expense report processing, monthly reports to the City Council, policy and procedure
development, and maintenance and preparation of the annual financial report. The municipal
court provides the cities of Colleyville and Keller with enforcement of Class C misdemeanor
criminal laws and ordinance violations. Court staff assists the Municipal Court Judge,
maintains all paperwork related to citations, completes reports on convictions and revenues
received, and informs defendants of their legal options under State law. Utility billing services
include setting up new accounts, processing bills and payments for approximately 9,800
accounts, responding to service orders in a timely manner, and providing customer assistance
and information regarding utility billing accounts. The Finance department aligns with the
strategic point to demonstrate stewardship of public resources and provide responsive,
efficient city services. Finance is committed to increased transparency by continually
improving ways to make information available to employees as well as citizens to support the
City’s vision, mission and values.

Core Services

To successfully accomplish the duties of the office, Finance is responsible for the following
core services:

1. Provide accurate, reliable reporting of financial data
2.4- Demonstrate stewardship of public resources
Finance oversees the recording of all financial information into the city’s accounting
software. This is done in accordance with
Generally Accepted Accounting Principles to
increase reliability on financial reporting, as well
as rules set by the Governmental Accounting
Standards Board.

2. Ensu re all purchases made a re i n accordan ce wi th th e ci ty’s purchasing policy
2.4- Demonstrate stewardship of public resources

147