Page 115 - HaltomCityFY26Budget

City Of Haltom City Adopted Budget, FY2026 Supplemental Information

o Screen Applications: Review submitted grant forms for alignment with goals
and laws.
o Compliance and Budget Check: Verify legal and financial feasibility through
proper budget appropriation approval.
o Risk Assessment: Evaluate long-term obligations and propose solutions.
o Final Vote: Approve grants with a majority. Rejected grants cannot be
resubmitted for one year unless there are significant changes.
o Meetings: Discuss updates, resolve issues, and assign tasks. Updates from
Financial Reporting, Grant Administrators, and Facilitators will form year-
end reporting and budget needs. Meetings will be set on an ‘as needed’
basis to include a final fiscal year end meeting for reporting purposes.

V. Sustainability and Staffing Grant proposals must address:

1. City Capacity:
o Conduct a thorough assessment of existing staff expertise and identify gaps
that may require training or additional support.
o Evaluate whether current workloads allow for the successful execution of
the grant without overburdening existing staff.
o Develop a staffing plan that includes options for reallocating duties, hiring
temporary or permanent staff, or leveraging external contractors or
consultants if necessary.
o Ensure staff members receive ongoing training related to grant
administration, financial reporting, and compliance requirements.
2. Long-Term Viability:
o Provide a detailed plan for the maintenance and operation of any equipment,
facilities, or infrastructure funded by the grant, including estimated costs
and funding sources.
o Outline strategies for sustaining staffing and program operations after the
grant period ends, such as securing additional funding, reallocating
resources, or scaling down operations.
o Include a risk assessment that identifies potential challenges to
sustainability (e.g., funding shortfalls, maintenance requirements) and
propose mitigation strategies.
o Address how the grant aligns with long-term strategic goals to ensure that
the benefits continue beyond the immediate funding period.

VI. Compliance and Reporting

1. Implementation: Grants should follow approved project plan submitted.
2. Reporting: Grant Administrators and/or Grant Facilitators must submit updates to
grantees and the Finance Department.