Page 114 - HaltomCityFY26Budget

City Of Haltom City Adopted Budget, FY2026 Supplemental Information

2. Finance Department ensures fiscal oversight and regulatory compliance of all
grant-related financial activities by:
a. Tracking and recording grant revenues and expenditures in accordance with
applicable City financial policies and accounting standards.
b. Establish grant-specific budgets, ensuring accuracy and alignment with
grantor requirements.
c. Monitor financial reporting deadlines and submit required financial reports
to grantors and auditors.
3. Grant Administrator manages the lifecycle of each grant to ensure successful
implementation and compliance by:
• Overseeing the day-to-day grant operations, including tracking deliverables,
performance metrics, and spending progress.
• Ensure grant activities remain on schedule and meet agreed-upon goals and
milestones.
• And maintain documentation to support audits, performance reviews, and
grant closeouts.

4. Grant Facilitator serve as the central point of contact for grant coordination,
communication, and compliance reporting by:

• Coordinating updates between internal departments, external partners, and
granting agencies.
• Tracking and reporting on compliance matters, such as reporting deadlines,
policy adherence, and program updates.
• And assisting departments with preparing narratives, documentation, and
status reports for Council or public transparency.

IV. Grant Evaluation Committee

1. Committee Composition: The purpose of the composition of the committee is to
provided diverse expertise, checks and balances, stakeholder representation, and
flexibility.
o Diverse Expertise: Ensures technical, legal, and financial aspects are
thoroughly evaluated.
o Checks and Balances: Promotes accountability and balanced decision-
making.
o Stakeholder Representation: Involves departments and community
members impacted by the grant.
o Flexibility: Allows adapting the committee makeup based on the scope and
focus of specific grants.
2. Committee Responsibilities