Page 146 - CityofGrapevineFY26AdoptedBudget

PUBLIC WORKS - FLEET SERVICES
FY2025-26
ADOPTED OPERATING BUDGET
100-155-161

DIVISION DESCRIPTION
The Public Works Fleet Services Division is responsible for maintaining a low on the job shop accident rate and
maintaining an aggressive preventative, predictive maintenance program. The Division uses only top-quality repair
techniques to minimize vehicle downtime, while maintaining part procurement efficiency, it continuously monitors the
average age of the fleet and replaces vehicles when it is found to be cost effective. It maintains properly specified vehicles
and equipment within each department’s programs needs for efficiency and standardization during replacement. It is also
responsible for continuously monitor all parts, fuel costs, and quality to maintain cost effectiveness and vehicle reliability
and maintaining sufficient warehouse supplies and stock for city wide departmental use.

FY25 DIVISION ACCOMPLISHMENTS
Although some challenges remain, Fleet has recovered from a post-COVID staffing shortage and is now fully
operational. The shop has attracted high quality technicians to maintain our equipment to the highest standard of
efficiency, safety, longevity, and availability.
Completed many upgrades to maintenance shop and made improvements that increase production, safety, and job
satisfaction by reorganizing and conditioning our work environment.
Overall fuel consumption is in a downward trajectory based on a Fleet replacement policy aimed at replacing aging &
high maintenance equipment with fuel-efficient right-sized vehicles.
Over the past two years, about 27% of our fleet equipment has been replaced or is in the final stages of replacement.
This is projected to reduce fuel costs, maintenance costs, downtime, and improve safety.
Improved the General/ Fleet warehouse inventory processes by introducing a web-based operating system capable of
identifying obsolete and low-turnover parts. Staff has reduced waste and increase parts inventory in key areas to
increase shop productivity.
Improved General/Fleet warehouse efficiency by adding a smart inventory storage management system designed to
save floor space and maximize storage.

FY26 DIVISION GOALS AND OBJECTIVES
The Fleet division strives to maintain a high level of equipment availability while operating as efficiently as possible.
Complete installation of equipment telematics project this year to help division leaders improve dispatching of
resources and improve preemptive maintenance. This data will also track fuel consumption to help identify areas
where fuel costs can be reduced.
Technician training is an area of focus this year due to the specialized skills required in repairing Fire Apparatus and
Police vehicles as well as other specialty equipment. Strive for efficient balance between sublet and in-house repairs.
Improvement in customer service and communication. Plan to implement tools within the Fleet management system
and open customer portal to meet this goal. This will allow transparency to the repair and maintenance of equipment
including cost, scheduling, and equipment replacement information. Expectation is that this will help with planning
vehicle maintenance and improve equipment availability.

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