Page 97 - CityofGrapevineFY25AdoptedBudget

FY 2024-25 APPROVED OPERATING BUDGET
General Fund
Fiscal Services – Accounting
100-105-002

Division Description
The Accounting Division is responsible for meeting payroll and accounts payable production with minimal rework and
corrections. In addition, the Accounting Department is responsible for all General Ledger functions. It also stays
current on federal and IRS guidelines and applies these standards to the City's accounting system. It controls the
disbursement of City funds by monitoring vendor payments to ensure discounts, processing check runs, and promoting
direct deposit of payroll. It ensures adequate internal controls of City assets by reconciling bank and trust statements
monthly, and ensures compliance with standards and procedures established by City Charter, City Council and City
Manager. It reviews and monitors the budgeted spending in Departments and ensures that they are consistent with the
City Manager's guidelines on spending and budget management, and are found in compliance with state laws, federal
laws and bond guidelines. The also participate in the provision of necessary information required for completion of the
City’s annual audit and preparation of the Annual Comprehensive Financial Report.

FY24 Division Accomplishments
 Obtained an unmodified (“clean”) opinion on the Annual Comprehensive Financial Statements for the year
ended September 30, 2023.
 Awarded the Certificate of Achievement for Excellence in Financial Reporting from the Government
Finance Officers Association (GFOA).
 Maintained highest level of performance and customer services to all stakeholders
 Improved knowledge base within the department by training, encouraging and sending employees to external
conferences/webinars.
 Improved Accounts Payable, Travel and Purchase Card automation processes.

FY25 Division Goals and Objectives

• Migrate to OpenGov Financial Software and upgrade current Chart of Accounts.
• Improve efficiencies, automation and strengthen internal control processes and procedures as a result of
implementation of a new financial software.
• Train City staffs to enable them to use OpenGov Financials effectively.
• Continue to provide the highest level of performance and customer service.

2021-22 2022-23 2023-24 2023-24 2024-25
EXPENDITURES BY OBJECT Actual Actual Budget Estimate Approved

Personnel 923,549 925,894 1,041,508 906,494 1,056,276
Supplies 10,409 29,266 7,000 7,951 39,000
Maintenance 995 34,841 4,000 2,687 4,000
Services 359,898 311,800 420,500 432,662 583,524

Total 1,294,851 1,301,801 1,473,008 1,349,794 1,682,800

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