Page 149 - CityofGrapevineFY25AdoptedBudget

FY 2024-25 APPROVED OPERATING BUDGET
General Fund
Public Works – Fleet Services
100-108-001

Division Description
The Public Works Fleet Services Division is responsible for maintaining a low on the job, shop accident rate,
maintaining an aggressive preventative, predictive maintenance program. The Division uses only top-quality repair
techniques to minimize vehicle downtime, while maintaining part procurement efficiency, it continuously monitors the
average age of the fleet and replaces vehicles when it is found to be cost effective. It maintains properly specified
vehicles and equipment within each department’s programs needs for efficiency and standardization during
replacement. It is also responsible for continuously monitor all parts, fuel costs, and quality to maintain cost
effectiveness and vehicle reliability and maintaining sufficient warehouse supplies and stock for city wide departmental
use.

FY24 Division Accomplishments
 Recovered from a post-COVID staffing shortage and is now fully operational. The shop has attracted high
quality technicians to maintain our equipment to the highest standard of efficiency, safety, longevity, and
availability.
 Completed many upgrades to maintenance shop and made improvements that increase production, safety,
and job satisfaction by reorganizing and conditioning our work environment.
 Overall fuel consumption is in a downward trajectory based on a Fleet replacement policy aimed at
replacing aging & high maintenance equipment with fuel-efficient right-sized vehicles.
 Over the past two years, about 18% of our fleet equipment has been replaced or is in the final stages of
replacement. This is projected to reduce fuel costs, maintenance costs, and downtime.
 Improved the General/ Fleet warehouse inventory processes by introducing a web-based operating system
capable of identifying obsolete and low-turnover parts. Staff has reduced waste and increase parts inventory
in key areas to increase shop productivity.

FY25 Division Goals and Objectives
• The Fleet division strives to maintain a high level of equipment availability while operating as efficiently as
possible.
• Complete installation of equipment telematics project this year to help division leaders improve dispatching
of resources and improve preemptive maintenance. This data will also track fuel consumption to help
identify areas where fuel costs can be reduced.
• Technician training is an area of focus this year due to the specialized skills required in repairing Fire
Apparatus and Police vehicles as well as other specialty equipment. Strive for efficient balance between
sublet and in-house repairs.
• Improvement in customer service and communication. Plan to implement tools within the Fleet
management system and open customer portal to meet this goal. This will allow transparency to the repair
and maintenance of equipment including cost, scheduling, and equipment replacement information.
Expectation is that this will help with planning vehicle maintenance and improve equipment availability.

2021-22 2022-23 2023-24 2023-24 2024-25
EXPENDITURES BY OBJECT Actual Actual Budget Estimate Approved

Personnel 792,194 720,020 914,181 678,138 983,545
Supplies 464,528 689,776 675,320 719,775 729,230
Maintenance 339,591 806,528 452,060 1,044,273 452,060
Services 35,810 144,874 34,621 139,313 124,159
Capital Outlay - 27,489 - - -

Total 1,632,123 2,388,687 2,076,182 2,581,499 2,288,994

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