Page 276 - City of Fort Worth Budget Book

Internal Service Funds Fleet and Equipment Services

In an effort to provide the best possible fleet services, the Fleet Services division also contracts a wide variety of
fleet-related services to outside entities when contracting is deemed the most efficient and effective means to
provide the required services. Maintenance and repair services are contracted out for the following reasons:

• The required expertise is not available in-house including proprietary diagnostic needs.
• Substantial capital investment would be necessary to perform the service in-house.

• The service could be performed by an outside vendor at a lower cost.
• Workload overflow relief as needed.
As part of the strategy, Fleet Services privatized its parts inventory system at the end of FY2002. The FY2025
budget contains the continuation of that program. Integrated Business Solutions (NAPA Genuine Parts Company),
as the current contracted provider, supplies the Fleet Division with vehicle and equipment parts.

In FY1996, Fleet Services implemented a robust vehicle replacement plan. As part of the plan, the Fleet
Acquisition section, which during FY2022 was transferred to the General Services Division, analyzes the entire
city fleet, evaluating each vehicle’s maintenance costs, useful life, mileage, downtime, and with other determining
factors to determine a replacement rating. Based on this yearly analysis, the vehicles and equipment are
prioritized for replacement. The Fleet Acquisition section subsequently meets with each department to review and
fine-tune the replacement rankings. The replacement lists are consolidated to determine replacement vehicle
priorities for the coming fiscal year. In April of FY2023, the Fleet Division transferred one Buyer I, two Sr. Buyers,
and one Purchasing Supervisor to FMS to accelerate the procurement of vehicles and equipment. A change
request has been submitted as part of the FY2025 budget process to make the transition permanent.

Additionally, to stabilize budgeting for major purchases in vehicles and equipment, the city created a Vehicle and
Equipment Replacement Fund (VERF) in FY2014. This provides a systematic, citywide approach to procurement
and disposition of fleet, as well as ensures adequate funds are available to purchase vehicles and equipment.

FY2025 DISCUSSION AND SIGNIFICANT CHANGES

The Recommended Budget:
• Decreases by ($421,579) four authorized positions in salary, benefits and general operating expenditures
due to the transition of the Fleet Strike Force from Property Management to Financial Management
Services in order to expedite procurement of vehicles and equipment.

• Increases by $3,909,604 for outside maintenance and repair costs due to rising costs of services.
• Increases by $3,375,038 for outside maintenance parts due to rising costs of goods.
• Increases by $729,919 in Capital Interfund Transfer Out for Capital Improvement Projects.
• Increases by $690,746 in contractual commitments due to inflationary and growth factors.

• Increases by $471,303 in fleet fuel card services due to increased use of City fleet fuel cards.
• Increases by $402,715 in salary and benefits for previously approved costs associated with pay for
performance and rising health care costs.

• Increases by $326,033 in General Operating & Maintenance for previously approved costs associated
with risk management, administrative cost, and IT solutions allocation costs.
• Increases by $238,335 for minor equipment due to inflationary and growth factors.

• Decreases by ($224,831) in salary and benefits due to pay band adjustment and budgeted vacancy
savings rate that produces salary savings.
• Decreases by ($844,722) for gasoline and diesel fuel due to decreased usage.

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