Page 104 - FY 2025 Adopted Operating Budget and Business Plan

Business Plan Return to Table of Contents

Financial/Economic Development

Goal 2: Promote Organization Sustainability by Recruiting, Retaining and Developing Outstanding
Employees
Objective 2: Support and Promote the Health and Well Being of the COA Community
Project Performance Measure(s) City Service Team (Department)
Core City of Arlington Employee Phase I (FY 2024): Complete RFP Human Resources
FED Benefits RFP Process and Award Contracts
2.2.1 Phase II (FY 2025): Implementation,
Communication, Auditing
Summary:
Milestone Estimated Status
On February 27, 2024, City Council approved a Completion
three-year professional services contract with HUB RFP Process 3 Qtr. FY 2024 Complete
rd
International for benefits and retirement Contracts Awarded 4 Qtr. FY 2024 Complete
th
consulting services. Since March 1, 2024, HUB Vendor Implementations 1 Qtr. FY 2025 In Progress
st
International has assessed and benchmarked the Data Integrations 1 Qtr. FY 2025 In Progress
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City’s contracts. HUB International has identified st
Workday Revisions/Build 1 Qtr. FY 2025 In Progress
gaps in pricing, guarantees, allowances and benefit Communication Materials 1 Qtr. FY 2025 In Progress
st
design when comparing to like-sized cities. Annual Enrollment and 1 Qtr. FY 2025 In Progress
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Employee/Retiree
An Employee Benefits RFP was released on May 1,
Presentations
2024, to address contract gaps, increased savings,
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Enrollment Audit 2 Qtr. FY 2025 Not started
long-term cost containment, best practices, and nd
improved benefit design. The RFP covers all Plan/Program Audit 2 Qtr. FY 2025 Not started
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employee benefits including Medical, Pharmacy, Post Enrollment 2 Qtr. FY 2025 Not started
Stop Loss, FSA, HSA, Dental, Vision, Life/AD&D, Communication to
Disability, FMLA, EAP, Accident, Critical Illness, and Employees/Retirees
Employee Health Advocacy. A three-year contract
with two 2-year renewals have been requested on
all winning contracts. Winning contracts will be
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awarded in 4 Quarter of FY 2024.
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The 1 Quarter of FY 2025 will focus on new
vendor implementation, building data integrations,
Workday revision and/or rebuild, and preparing
employee communication materials. Annual
Enrollment in Workday and Employee/Retiree
presentations will also take place at this time.

In 2 Quarter of FY 2025, the focus will shift to
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auditing enrollments and ensuring all employee
benefit plans and programs are running as built
and expected per the contracts. Additional
employee/retiree outreach and follow up will also
take place.

FY 2025 Adopted Budget and Business Plan 95 City of Arlington, Texas