Page 62 - CityofHaltomFY23Budget

CITY OF HALTOM CITY ANNUAL BUDGET, FY2023 General Fund

CITY SECRETARY

Mission Statement
Mission Statement

The mission of the City Secretary’s Office is to record all actions of City Council, guarantee the
authenticity of all official documents, and provide for their safekeeping and retrieval, administer
City Elections, and the City’s Records Management Program, and provide public information by
personal contact and through media sources.

Accomplishments of FY2022

◊ The May 2022 General Election was successfully completed
◊ the Special City Hall Bond Election of May 22nd was successfully completed.
◊ Produced 34 Council agendas within the allocated deadline.
◊ Produced all Council meeting minutes – total of 34 - on time.
◊ Produced several new proclamations and formatted several letters of Council correspondence
– several on late notice.
◊ Produced several Council Agenda Memo Cover sheets, and assisted legal with information
regarding resolutions, memos, and ordinances.
◊ Coordinated Council/Board & Commission joint meetings for group interaction.
◊ Processed 852 Open Records Requests.
◊ Assisted the Public Facility Corporation and held 2 meetings.
◊ Assisted the Ethics Commission for 3 meetings
◊ Destroyed 104 boxes of records from Water Tower storage unit.
◊ Assisted Charter Review Committee for their presentation to Council.
◊ Assisted City Hall Bond Committee for their presentation to the Council.

Objectives for FY2023

» Continued the quality efficiency of the department in regard to agendas, minutes, and
information requests.
» Complete the transferring of records from the water tower and city hall to the central storage
facility.
» Conduct General and Special Election – if needed - without error.
» Provide better quality service for citizens, staff, and Council members
» Continue record destruction regarding record storage at Water Tower.
» Assist CM and ACM with administrative duties.
» Continue certification requirements for TMCA Certification for Assistant Secretary and
Recertification for me.
» Coordinate Board/Commission banquet for December 2023.