Page 299 - FortWorthFY23AdoptedBudget

Internal Service Funds

services, as well as an annual administrative fee assessed on most numbered vehicles and equipment, allows
Fleet Services to support its general, non-department specific administrative functions.

Fleet Services operates the following five locations throughout the city of Fort Worth: James Avenue Service
Center, Southside Service Center, Water Service Center, North Service Center and Brennan Avenue body shop.
Each of the Service Centers provides repair and replacement of all fleet asset maintenance support. The
Brennan Avenue body shop location provides accident repair along with asset auction/salvage processing.

Fleet services not only operates service and maintenance functions, but all centers provide onsite fueling
stations. Petroleum availability includes; unleaded fuel, low Sulphur diesel, DEF additive, and propane. In
addition, Fleet Services operates a non-manned fueling site in Southeast Fort Worth which includes a slow-fill
compressed natural gas station.

In a continuing effort to provide the best possible fleet services, the Fleet Services division also contracts a wide
variety of fleet-related services to outside entities when contracting is deemed the most efficient and effective
means to provide the required service. Maintenance and repair services are contracted out for the following
reasons:

· The required expertise is not available in-house including proprietary diagnostic needs.
· Substantial capital investment would be necessary to perform the service in-house.
· The service could be performed less expensively by an outside vendor.
· Workload overflow relief as needed.

As part of the strategy, Fleet Services privatized its parts inventory system at the end of FY2002. The FY2023
budget contains the continuation of that program. Integrated Business Solutions (NAPA Genuine Parts
Company), as the current contracted provider, supplies the Fleet Division with vehicle and equipment parts.

In FY1996, Fleet Services implemented a robust vehicle replacement plan. As part of the plan, the Fleet
Acquisition section, which during FY2022 was transferred to the General Services Division, analyzes the entire
city fleet, evaluating each vehicle’s maintenance costs, useful life, mileage, downtime, along with other
determining factors to determine a replacement rating. Based on this yearly analysis, the vehicles and
equipment are prioritized for replacement. The Fleet Acquisition section subsequently meets with each
department to review and fine-tune the replacement rankings. The replacement lists are consolidated to
determine replacement vehicle priorities for the coming fiscal year.

Additionally, to stabilize budgeting for major purchases in vehicles and equipment, the city created a Vehicle
and Equipment Replacement Fund (VERF) in FY2014. This provides a systematic, citywide approach to
procurement and disposition of fleet, as well as ensures adequate funds are available to purchase vehicles and
equipment.

FY2023 DISCUSSION AND SIGNIFICANT CHANGES
The Adopted Budget:
· Increases by $3,217,037 due to increased fuel costs.
· Increases by $100,642 for a 2% set aside for salary market adjustments.
· Increases by $108,628 for Risk Management Allocation costs.
· Increases by $130,915 in the Administrative Cost Allocation.

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