Page 160 - CityofColleyvilleFY23AdoptedBudget

Accepting petitions led by citizens; overseeing, guiding, and tracking the entire legislation process, from induction of
proposed legislation to nal approval and publication; and
Processing applications for board, commission, and committee appointments.

5. Coordinate Convenient, Ef cient, and Sound Municipal Elections
2.1 – Provide responsive, ef cient city services
5.4 – Actively seek public-private partnerships

The City Secretary serves as Elections Administrator to provide fair and legal City of Colleyville elections ef ciently. As such, the City
Secretary ensures the annual municipal elections are held in compliance with local, state and federal election laws and
regulations. This of ce does this by fostering an excellent partnership with the Tarrant County Election Administration for election
services and equipment, which provides a cost savings to the City. In addition to municipal elections, the City Secretary facilitates
and coordinates early voting for county, state and federal elections. In an effort to go green, the City Secretary’s Of ce provides all
forms, including the candidate packet, on the City’s website. As the local ling authority, the City Secretary receives and makes
available to the public all candidate applications and campaign nance reports. The Of ce actively promotes public education of
the municipal elections. Citizens can locate information relative to local, state, and federal elections, such as Early Voting locations,
Election Day polling locations, sample ballots, and instructions for voting by mail ballot on the City’s website.

Performance Measures & Vital Statistics

Performance FY FY FY FY
Measures 2018 2019 2020 2021 FY 2022
Percentage of
board,
commission, and
committee
members that 95% 95% 95% 95% 100%
have completed
Texas Open
Meetings Act
training

FY FY FY FY FY 2022
Vital Statistics
2018 2019 2020 2021
Number of public
information 276 315 305 398 451
requests

5-Year + Outlook

The City Secretary is committed to maximizing resources with the application of technology and high quality,
responsive customer service, while continuing to strengthen the community’s faith in local government by:

Ensuring access to public records;

Complying with the Public Information Act and Open Meetings Act;

Being receptive and responsive to residents and the public;

Continuing to seek technology which assists in ef ciencies; and

Interacting and engaging with residents and staff.

City of Colleyville | Budget Book 2023 Page 160