Page 154 - City of Watauga FY22 Adopted Budget

GENERAL FUND

DEPARTMENT: ADMINISTRATION
DIVISION / ACTIVITY: CITY SECRETARY OFFICE – FUND 01-010
LOCATION: HOURS OF OPERATION:
7105 Whitley Road Monday – Friday 8:00 A.M. – 5:00 P.M.
Watauga, Texas 76148 *Extended hours for meetings and elections*
Phone Number: 817-514-5800

MISSION / PROGRAMS / SERVICES:
The Mission of the Watauga City Secretary’s Office is to ensure continuity in the municipal legislative
process through the guardianship of City Council, Boards, Commissions, and Committees agendas,
minutes, ordinances, resolutions, board appointments and elections, as well as to promote quality
service to all customers in a cost effective and efficient manner.
• The City Secretary serves at the discretion of the City Council, and is responsible for attending
the all City Council meetings and receives and addresses all complaints/concern in regard to City
Services.
• The City Secretary manages and maintains all official records of the City such as:
▪ Ordinances; Resolutions; Contracts; Agendas & Minutes; Liens; Mixed Beverage
Licenses/Massage Establishment Licenses; Insurance Coverage and Claims
• City Secretary serves as the Chief Election Officer and Records Management Officer for the City
FY2020-2021 HIGHLIGHTS / ACHIEVEMENTS:
• Developed candidate election packets
• Conducted candidate ballot drawing and candidate orientation
• Conducted a records audit to ensure records management compliance
• Provided administrative support to Mayor, Council, City Manager, and other City Departments
• Provided administrative support to Citizen Focus Group
• Responded to Public Information Requests in a timely manner in accordance with the Texas
Public Information Act
• Added display areas to lobby for proclamations and monthly recognitions
• Revised election website information to comply with state law
• Developed numerous standard operating procedures for records management
• Conducted the general election in May 2021
• Conducted Newly Elected Official Orientation
• Completed Employee Readiness Evaluation for Deputy City Secretary and Records Clerk
positions
• Mentored and trained CSO staff in accordance with the City’s Succession Plan
• Developed the annual operating budget for the CSO department

FY2021-2022 GOALS/ OBJECTIVES:
• Conduct General and Special Elections as required
• Monitor and implement legislative changes which require updating the Code of Ordinances
• Improve the Records Management Program through the purchase of software and necessary
devices
• Deputy City Secretary to complete half of requirements for Texas Municipal Clerk
Recertification
• Develop the annual budget for the CSO and City Council
• Timely processing of ordinance codification

MAJOR BUDGETARY ISSUES AND OPERATIONAL TRENDS:
• Code of Ordinances ongoing supplementation (quarterly)
• Texas Municipal Clerk Certification and Training
145
• Records Management training