Page 277 - Project Detail Sheet_AdoptedBook

ADOPTED | BUDGET

Major Capital Equipment Capital Projects
Department Project Title Project Number
Information Services Replacement of Spillman CAD/RMS Servers IT2201
Project Description
This project is for the replacement of the Spillman CAD/RMS Servers. The replacement installation includes the production servers
and the disaster recovery servers and would include critical hardware maintenance for 5 years. Project costs are broken down as
follows: Hardware & Installation Costs $176,812, Managed Services $31,044, On-Site Data Migration $23,960 for a total cost of
$232,000.

Project Justification
Current server hardware configuration is at end-of-life. The total price for project is $232,000 including Managed Services.
Managed services is an expense for Motorola to monitor the Spillman servers 24/7/365 remotely diagnosing any possible
hardware/software issues, identifying possible down time(s) for the 4 joint dispatch cities. After year one of this project, the managed
services cost will move to the IT Operating Budget (5302070-523170).

Original installation/purchase date of current hardware/software was January 2015.
Funding Source: Crime Control District Fund (130).

Project Schedule Beginning Date Ending Date History Fiscal Year Amount
Professional Services Proposed 2021-22 $232,000
Engineering/Design Total $232,000
Land/ROW Acquisition
Construction
Other 11/2021 05/2022
Total Schedule 11/2021 05/2022
Sources of Funds Appr. To Date 2021‐22 Budget 2022‐23 Estimate 2023‐Completion Total Funding
General Obligation Bonds
Certificates of Obligation
Federal/State Grants
Reserves 0 232,000 0 0 $232,000
Sales Tax
Other
Total Funding $0 $232,000 $0 $0 $232,000

Project Costs To Date 2021‐22 Budget 2022‐23 Estimate 2023‐Completion Total Cost
Professional Services
Engineering/Design
Land/ROW Acquisition
Construction
Other 0 232,000 0 0 $232,000
Total Costs $0 $232,000 $0 $0 $232,000
Operating Impact
Managed service expense.

Fiscal Year 2020‐21 2021‐22 2022‐23 2023‐24 2024‐25 Total Impact
Amount $0 $32,000 $32,000 $32,000 $32,000 $128,000

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