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IV. Glossary

Definitions related to this policy will be incorporated into the Glossary for Financial
Management Policies.

Administering Department – The City of Fort Worth Department responsible for
applying for and overseeing the activities of a grant-funded program.

Indirect Costs – Expenditures the City will incur for managing the grant program. Any
eligible indirect costs shall be calculated and included in each grant application and
shall be specified in the Mayor and Council Communication (M&C) seeking approval
to proceed with a grant application or award. If a waiver of indirect costs is sought by
the Administering Department, such waiver must quantify the estimated amount,
explain the reasoning behind the request, and be approved by the Mayor and Council.

V. Policy

A. Grant Identification, Application, Acceptance

1. Each respective department of the City of Fort Worth may research and identify
grant opportunities that facilitate the City’s overall goals, mission, and
initiatives and provide supplemental or alternative funding sources for either
capital expenses/expenditures or operating programs.
2. If grant opportunities are identified, departments are responsible for obtaining
approval from the corresponding Assistant City Manager.
3. Potential grant opportunities shall be evaluated for administrative burden and
compliance costs prior to application. Where the amount likely to be received
does not exceed the cost of applying for and administering the grant, the City
should not seek the grant. Where the amount awarded does not exceed the cost
of administering the grant, the City should not accept the grant.
4. Prior to application, the Administering Department shall:
a. Complete an agenda item on a regularly scheduled City Council meeting
wherein approval to apply and accept, if awarded, the grant is requested.
b. The M&C requesting application and acceptance approval shall include
the following components:
a. Name of grant,
b. Grantor,

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