Page 464 - FortWorthFY22AdoptedBudget

c. Dollar award of grant along with the identification of required
matching funds, including the source of such matching funds,
d. Overview of the grant program, including how the City will use
the funds in support of City goals and priorities,
e. Required appropriation ordinances and language for the full
amount of the grant, including match costs and program income,
if any, and
f. Dollar value of indirect costs being applied for in the grant,
calculated based on the indirect cost study in effect at the time.
Where reimbursing the general fund for the indirect cost burden
would impact program services, the department should weigh
the City’s priorities in deciding whether to allocate additional
resources to the program from other sources.
g. Statements regarding responsibilities for collecting revenue and
ensuring that funds are available prior to obligation.
5. The M&C shall be routed through the Grant Accounting Team of the Financial
Management Services Department (FMS) for review prior to being placed on a
City Council Agenda for consideration. This is accomplished by checking the
“Includes Any Federal, State, Interlocal or Grant Funding” box on the
“General” tab of a draft M&C.
6. After City Council approval, the Administering Department, in coordination
with FMS Grant Accounting, shall prepare all documents required in the
application process and submit the same to the granting agency.
7. Applications shall include a budget for all indirect costs allowable under the
grant.
8. It is acknowledged that grant application deadlines may not allow for approval
by the Mayor and Council prior to being due. In these instances, ratifying
Mayor and Council Communications shall be completed utilizing the same
process as non-ratifying M&Cs.
9. Once a grant is awarded, the Administering Department is responsible for
accepting the award and, in concert with the City Attorney’s Office, seeing that
the corresponding contract is correct and fully executed, including all
provisions required under 2 CFR 200 of the Code of Federal Regulations.
10. In instances where the City needs to further evaluate whether a grant meets the
City’s objectives, mission, goals, and initiatives, it is acceptable to submit a
Mayor and Council Communication for approval to apply for the grant only. In
these instances, a supplemental Mayor and Council Communication is required
in order to accept the grant and appropriate funds.

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