Page 43 - Colleyville FY21 Budget

FY 2021 Budget Preparation Calendar

Regular City Council meeting dates
Additional meeting dates
January 2020 January
Su M Tu W Th F Sa
1 2 3 4 January Prepare budget calendar for upcoming year CMO/Finance
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31

February 2020 February
Su M Tu W Th F Sa
1 4-Feb City Council reviews proposed budget calendar City Council
2 3 4 5 6 7 8 February Prepare Current Service Level Numbers; Enter in Munis Finance
9 10 11 12 13 14 15 February Departments notified of the deadline and requirements Human Resources
16 17 18 19 20 21 22 for new position or reclassification requests
23 24 25 26 27 28 29 February Post applications for FY 2021 agency agreements City Secretary

March 2020 March
Su M Tu W Th F Sa
1 2 3 4 5 6 7 March Update the Budget Preparation Manual if necessary Finance
8 9 10 11 12 13 14 March Agency agreement applications due City Secretary
15 16 17 18 19 20 21 26-Mar Budget Kickoff meeting Departments
22 23 24 25 26 27 28
29 30 31

April 2020 April
Su M Tu W Th F Sa
1 2 3 4 7-Apr Presentations from Agencies on FY 2021 funding requests City Council
5 6 7 8 9 10 11 10-Apr New position and reclassification requests due to HR Departments
Non-Discretionary Requests due in MUNIS Level 2; budget prep
12 13 14 15 16 17 18 10-Apr workbooks due to Finance Director Departments
19 20 21 22 23 24 25 April All other components of the Budget Submittal are due City Manager's Office
26 27 28 29 30 17-Apr All other components of the Budget Submittal are due Departments
18-Apr-20 RFP for health insurance Human Resources
Apr 27-May 8 Department Budget Submittal Meetings Depts/Budget Team
May 2020 May
Su M Tu W Th F Sa
1 2 2-May City Council Election City Council
3 4 5 6 7 8 9 12-May City Council - Special meeting - canvass of election City Council
10 11 12 13 14 15 16 19-May New Councilmembers Sworn In City Council
17 18 19 20 21 22 23 Late May Preliminary property value estimates released Tarrant Appraisal
24 25 26 27 28 29 30 Late May Council priority settting Worksession (or early June- tbd) City Council
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June 2020 June
Su M Tu W Th F Sa
1 2 3 4 5 6 June Review RFP analysis and finalist recommendations Benefits Committee
7 8 9 10 11 12 13 2-Jun CC Worksession: Budget Process Overview (if desired) City Council
14 15 16 17 18 19 20 4-Jun Publish CCCPD budget public hearing notice (Board) City Manager's Office
21 22 23 24 25 26 27 16-Jun Budget Worksession (review of prelim. numbers & insurance) City Council
28 29 30 16-Jun CCCPD budget public hearing & Worksession (before CC mtg) CCCPD Board

July 2020 July
Su M Tu W Th F Sa
1 2 3 4 7-Jul CCCPD budget adoption (before City Council meeting) CCCPD Board
5 6 7 8 9 10 11 7-Jul Approve insurance contracts City Council
12 13 14 15 16 17 18 Discussion on updates to fees/charges (if needed) City Council
19 20 21 22 23 24 25 Present Draft 5-Year CIP City Council
26 27 28 29 30 31 9-Jul Publish CCCPD budget public hearing notice (Governing body) City Manager's Office
21-Jul 1st Reading CCCPD budget/public hearing by governing body City Council
24-Jul Certified tax roll released Tarrant Appraisal
31-Jul City Manager's proposed budget distributed to City Council City Manager's Office

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