Page 42 - Colleyville FY21 Budget

THE BUDGET PROCESS

The City Charter of the City of Colleyville establishes the fiscal year as October 1
through September 30. The Charter requires the City Manager to submit a
proposed budget and accompanying budget message to the City Council each year.
The Council reviews the proposed budget at workshops and revises as appropriate
prior to general circulation for public hearings.

The City Manager, two Assistant City Managers, Finance Director, and Human
Resources Director (Budget Team) oversee the preparation of the proposed budget.
A budget calendar is discussed with the City Council and then distributed to the
Leadership Team, which is composed of department and/or division heads. Each
department submits additional funding requests to the Budget Team for any
additional funding requested above and beyond that provided in the current fiscal
year. These requests are reviewed in meetings with the Budget Team where the
departments describe the requests and their importance. For fiscal year 2021, the
City Council’s nine consensus priorities and objectives identified in the City’s
Strategy Plan were used to guide the Budget Team in developing the City
Manager’s budget recommendation.

The proposed budget is presented to the City Council by the City Manager at a
budget work session. Department heads are available to respond to City Council
questions at the work session. The proposed budget is made available to the public
and the press on the City’s website and the public hearing schedule is confirmed.

Before the public hearings are held, notices of the public hearings on the proposed
budget are posted and published in the newspaper. After public hearings at two
consecutive regular City Council meetings, the Council may adopt the proposed
budget, with or without amendment. The budget ordinance is to be adopted no
later than the 30th day of September and requires an affirmative vote of a majority
of the Council. The Council adopts the tax rate ordinance at the same meeting as
the budget ordinance.

THE BUDGET AMENDMENT PROCESS

To amend the total expenditures of the current year budget, an ordinance is
presented to the City Council at a regularly scheduled Council meeting. Public
hearings are held on the proposed budget amendment at two consecutive regularly
scheduled Council meetings. After the second public hearing, the budget
amendment is voted upon by the City Council. After approval, the ordinance
becomes an attachment to the original budget.

Per Section 9.04 D of the Charter of the City of Colleyville, Texas, "At any time
during the fiscal year the City Manager may transfer part or all of any
unencumbered appropriation balance among programs within a department,
division, or office and upon written request by the City Manager, the Council may
by ordinance transfer part or all of any unencumbered appropriation balance from
one department, office, or agency to another."

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