Page 253 - City of Westlake FY20 Budget

Section 5 Internal Service Funds
Guidelines for Vehicle Maintenance & Replacement

EXAMPLE B – Small Equipment
Maintenance Cost: depreciate the original purchase price by 15% per year, for power hand tools,
trailers, etc. Replace the item only when the maintenance cost reaches the original purchase
price.

Factor Points Description
Age Usage 1 Each 10,000 miles of usage
Type of Service 1 Standard sedans, SUV’s and pickups
2 Each year of chronological age
3 Vehicles that pulls trailer, haul heavy loads and continued off-road usage
4 Any vehicle involved in ice or snow removal or road treatment

1 In shop one time within 3-month time period, no major breakdowns/roadside
Reliability assistance call with 3-month period
Preventive 2 In shop one time within three-month time period, 1 breakdown/ roadside
Maintenance assistance call within 3-month period
Work Not 3 In shop, more than once within 3-month time period, 1 or more
Included breakdown/roadside assistance call within same period
4 In shop, more than twice within one-month time period, 1 or more
breakdowns/roadside assistance call in same time period
5 Two or more breakdowns within one-month time period

M&R Cost 1 Maintenance cost are less than or equal to 20% of replacement
Incident Repair 2 Maintenance cost are 21-40% of replacement cost
Not Include 3 Maintenance cost are 41-60% of replacement cost
4 Maintenance cost are 61-80% of replacement cost
5 Maintenance cost are greater than or equal to 81% of replacement cost

Condition 1 No visual damage or rust
2 Minor imperfections in body and paint, interior fair (no rips, tears, burn)
3 Noticeable imperfections in body and paint surface, minor rust, minor damage
for add-on equipment, won interior (one or more rips, tears, burns).
4 Poor paint and body condition, rust (holes), interior (rips, tears, burns, cracked
dash) and major damage for add-on equipment
5 Previous accident damage, poor paint and body condition, rust (holes), interior
(rips, tears, burns, cracked dash) and major damage for add-on equipment

TOTAL 60

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