Page 211 - Mansfieldr FY20 Approved Budget

FACILITIES MANAGEMENT DEPARTMENT

MISSION STATEMENT:

The mission of the Facilities Management Department is to provide a safe, clean work environment for
the City’s employees and maintain aesthetically pleasing facilities for employees, visitors, and residents.

Department at a Glance

The Facilities Management Department is responsible for all City-owned facilities including City Hall,
Public Safety buildings, the Library, Activity Center, and Law Enforcement Center. The department
budget increased 4.71% in FY 2019-2020 due to an increase in contractual services and utilities. The
Facilities Management Department includes one supervisor and three technicians.

Key Goals and Objectives

Goal 1
Administer a comprehensive preventive maintenance program in order to reduce cost and stabilize budget
forecasts.

Objectives:
• Provide resources to continue the execution of the preventative maintenance program.
• Perform a comprehensive evaluation of all City facilities and associated equipment.
• Set equipment upgrade/replacement priorities using a risk assessment matrix.

Goal 2
Research and implement ways to make City facilities more energy efficient.

Objectives:
• Provide resources to continue the LED light fixture replacement program.
• Regularly evaluate HVAC units and replace aging equipment with more efficient units.
• Provide resources to identify and prioritize the replacement of less efficient infrastructure with
more energy efficient systems.

Goal 3
Manage upkeep of city facilities ensuring timeliness and proficiency.

Objectives:
• Negotiate and administer all janitorial, generator, pest control and elevator contracts.
• Preserve the visually aesthetic appearance of buildings via routine painting schedules and flooring
maintenance/replacement services.
• Allow for timely maintenance response by utilizing the M Help Desk software which allows
departmental personnel to input requests and generate work orders.

Performance Objectives
• Perform more proactive, rather than reactive, maintenance to save on costs.
• Continue to implement energy efficient solution to save on costs.
• Provide a safe and pleasant work environment for employees and citizens who visit our facilities.

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