Page 57 - Haltom City FY19 Annual Budget

CITY SECRETARY

Mission Statement

The mission of the City Secretary’s Office is to record all actions of City Council, guarantee the
authenticity of all official documents and provide for their safekeeping and retrieval, administer
City Elections and the City’s Records Management Program, provide public information by
personal contact and through media sources.

Accomplishments of FY2018

✓ Successfully conducted the 2018 General Election.
✓ Produced 37 Council agendas, and 12 EDC agendas within the allocated deadline.
✓ Produced all Council and EDC meeting minutes – total of 49 - on time.
✓ Hosted the Board and Commissions banquet.
✓ Produced several new proclamations and formatted several letters of Council
correspondence – several on short notice.
✓ Produced several Council Agenda Memo Cover sheets, and assisted legal with information
regarding resolutions, memos, and ordinances.
✓ Used personal cell phone to contact Council, and EDC members via phone or text for
immediate response rather than using email.
✓ Coordinated Council/Board/Commission and Committee joint meetings for group
interaction.
✓ Provided TML reservations for Council members attending the TML Conference in Fort
Worth.
✓ Processed 645 Open Records Requests.
✓ Destroyed 141 boxes of records from Water Tower storage unit.

Objectives for FY 2019

➢ Continued the quality efficiency of the department in regard to agendas, minutes and
information requests.
➢ Complete the transferring of records from the water tower and city hall to the new storage
facility.
➢ Conduct the May 2019 General Election without error.
➢ Assist the Charter Review Committee for a possible Special Election in May 2019.
➢ Provide better quality service for citizens, staff and Council members
➢ Provide registration and travel for Council members attending the TML Conference in San
Antonio.
➢ Continue record destruction regarding record storage at Water Tower.
➢ Attend the necessary seminars to continue my TMCA Recertification.

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