Page 438 - Fort Worth City Budget 2019

Grants Management Policy

Grant Accounting, and submitting them to FMS Grant Accounting to be entered
into PeopleSoft (the City’s system of record for all financial data):
a. The Grant Information Form (GIF),
b. A balanced Grant Project Budget,
c. The approved M&C,
d. The fully executed award agreement, and
e. The funding location (FID) for any required matching expenditures.
3. FMS Grant Accounting is responsible for setting up the award in PeopleSoft,
including entry of operating and financial reporting schedules. Grant
Accounting shall then provide the Administering Department with the
PeopleSoft project (grant) number.
4. The Administering Department and FMS Grant Accounting are responsible for
understanding grant conditions, including allowable costs for each grant. This
includes personnel expenditures and whether salaries, overtime and/or fringe
benefits are allowable. The Administering Department, with the support and
assistance of FMS Grant Accounting, is responsible for determining and using
the appropriate vehicle to ensure personnel charges are distributed to the grant
as accurately as possible. This may entail the use of ePARs, tasks groups/task
profiles and/or combo codes. The Administering Department should ensure that
grant-funded personnel understand how to code their time for accurate
accounting.
5. The Administering Department, with assistance and support from FMS Grant
Accounting, submits task group/task profile/combo code requests, which are
reviewed by FMS Grant Accounting and set up by FMS Financial Reporting.

C. Grant Management

1. The Administering Department shall manage awards in accordance with 2 CFR
200, Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards, applicable State laws and/or regulations, and
corresponding contractual agreements. FMS Grant Accounting shall provide
assistance and serve as a resource for clarification of any questions regarding 2
CFR 200.
2. If the grant has subrecipients:
a. The Administering Department, with assistance and support from FMS
Grant Accounting, shall perform a risk assessment for each subrecipient
before passing along awarded funds, in accordance with 2 Code of
Federal Regulations (“CFR”) §200.331, “Requirements for pass-
through entities,” and formulate a risk mitigation plan based on
identified risk factors.

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