Page 436 - Fort Worth City Budget 2019

Grants Management Policy

Definitions related to this policy will be incorporated into the Glossary for Financial
Management Policies.

Administering Department – the City of Fort Worth Department responsible for applying
for and overseeing the activities of a grant-funded program.

Indirect Costs – expenses / expenditures the City will incur for managing the grant
program. Indirect costs shall be calculated and included in each grant application and shall
be specified in the Mayor and Council Communication seeking approval to proceed with a
grant application. If a waiver of the indirect costs is sought by the Administering
Department, such waiver shall be detailed in the process and approved by the Mayor and
Council.

V. Policy

A. Grant Identification, Application, Acceptance

1. Each respective department of the City of Fort Worth may research and identify
grant opportunities that facilitate the City’s overall goals, mission, and
initiatives and provide supplemental or alternative funding sources to either
capital expenses/expenditures or operating programs.
2. If grant opportunities are identified, departments are responsible for obtaining
relevant approval from their respective Assistant City Manager.
3. Grant opportunities shall be evaluated for administrative burden and
compliance costs when identified. Where the amount likely to be received does
not exceed the cost of applying for and administering the grant, the City should
not seek the grant. Where the amount awarded does not exceed the cost of
administering the grant, the City should not accept the grant.
4. Prior to application, the Administering Department shall:
a. Complete an agenda item on a regularly scheduled City Council meeting
wherein approval to apply and accept, if awarded, the grant is requested.
b. The Mayor and Council Communication requesting application and
acceptance approval shall include the following components:
a. Name of grant,
b. Grantor,
c. Dollar award of grant along with the identification of required
matching funds,
d. Overview of the grant program, including how the City will use
the funds,

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