Page 443 - Fort Worth City Budget 2019

Grants Management Policy

collecting and maintaining all appropriate back up documentation for financial
reports.
5. The Administering Department shall notify FMS Grant Accounting to close the
grant in City’s financial system and provide all required closeout
documentation:
a. Project Closeout Checklist,
b. Request to inactivate Combo Codes (if applicable), and
c. Request to inactivate or redirect Payroll Task Profiles (if applicable).
6. The Administering Department or FMS Grant Accounting (per the Grant Kick-
off agreement) shall ensure final reimbursement request is submitted. FMS
Grant Accounting shall verify that final reimbursement has been received.
7. The Administering Department and FMS Grant Accounting shall ensure that all
financial activities are recorded, that revenues balance to expenditures, and that
revenues and expenditures balance to budget figures.
8. The Administering Department shall submit combo codes for closure and task
groups/task profiles for closure or redirection. FMS Grant Accounting shall
review and approve, and FMS Financial Reporting will process the requests.
9. FMS Grant Accounting shall complete the grant-closeout process in
PeopleSoft.

F. Post-Close

1. The Administering Departments and FMS Grant Accounting are responsible
for ensuring that their records are maintained in accordance with applicable City
policy, State law, and federal regulations.
2. The Administering Departments are responsible for any programmatic
reporting required by the grant, regardless of performance period.
3. The Administering Department and FMS Grant Accounting are responsible for
responding to and cooperating with auditors, monitors, and other grantor
personnel, as well as the City’s independent or internal auditors.

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