Page 442 - Fort Worth City Budget 2019

Grants Management Policy

a. The Administering Departments are responsible for making all grant-
related journal entries corresponding to a particular accounting period
(month) no later than the deadline specified in each month’s published
close schedule. Nothing herein shall prohibit FMS Grant Accounting
from identifying entries that need to be made and making them on behalf
of departments.
b. FMS Grant Accounting is responsible for reviewing and posting such
journal entries.
c. For large journal entries better handled by uploading, the Administering
Department shall provide FMS Grant Accounting with the necessary
data and back-up, and FMS Grant Accounting will upload, review, and
post the journal entries.
d. FMS Grant Accounting is responsible for City fiscal year-end entries
such as accruals, adjusting entries, etc.
e. At the close of each grant, the Administering Department, with support
and assistance from FMS Grant Accounting, is responsible for ensuring
that all applicable revenues, expenditures, and transfers are reflected in
PeopleSoft.
12. FMS Grant Accounting will serve as the point of contact for the annual Single
Audit and coordinate and provide responses to the City’s external auditors.
13. FMS Grant Accounting will prepare the annual Schedule of Expenditures of
Federal Awards (SEFA) and Schedule of Expenditures of State Awards
(SESA), and will coordinate with the City’s external auditors to file the results
with the Federal Audit Clearinghouse (FAC).

E. Closeout

1. After completion of all required performance period activities, the
Administering Department and FMS Grant Accounting shall perform grant
closeout tasks in accordance with §200.343 Closeout or corresponding State
regulations, City policies, and contractual requirements.
2. The Administering Department and FMS Capital Assets shall ensure property
purchased, donated, or constructed in relation with grant funding is accounted
for in accordance with §200.310 - §200.316 and §200.329.
3. The Administering Department is responsible for final performance reports
required by the terms and conditions of the award and shall provide copies to
FMS Grant Accounting for attachment in PeopleSoft.
4. The Administering Department and FMS Grant Accounting are responsible for
final financial reports required by the terms and conditions of the award. The
Administering Department and FMS Grant Accounting are responsible for

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