Page 303 - CityofSouthlakeFY26AdoptedBudget

Vehicle Replacement Fund

This fund accounts for the resources needed to manage the purchase of
vehicles for the City’s fleet. The establishment and funding of the vehicle
DID YOU replacement program was designed to even out expenses for the City’s
KNOW? fleet from year to year and provide a logical method for purchasing and
VEHICLE REPLACEMENT
retiring vehicles.
2026 Proposed and 2025 Revised Budget Vehicle Replacement Fund

$ Increase/ $ Increase/
2024 2025 2025 (Decrease) % Increase/ 2026 (Decrease) % Increase/
Actual Adopted Amended Adopted -Decrease Proposed Adopted -Decrease
REVENUES
Miscellaneous $94,141 $60,000 $15,000 ($45,000) -75.0% $60,000 $0 0.0%
Interest Income $503,426 $360,000 $360,000 $0 0.0% $360,000 $0 0.0%
Total Revenues $597,567 $420,000 $375,000 ($45,000) $420,000 $0

EXPENDITURES
Capital $1,840,854 $6,869,876 $2,477,299 (4,392,577) -63.9% $6,058,612 (811,264) -11.8%
Total Expenditures $1,840,854 $6,869,876 $2,477,299 ($4,392,577) -63.9% $6,058,612 ($811,264) -11.8%

Net Revenues ($1,243,287) ($6,449,876) ($2,102,299) $4,347,577 ($5,638,612) $811,264

Transfers In-General Fund $2,533,486 3,000,000 4,250,000 1,250,000 2,000,000 ($1,000,000)
Transfers In -Utility Fund 94,743 0 0 0 0 $0
Total Other Sources (Uses) $2,628,229 $3,000,000 $4,250,000 $0 $2,000,000 $0

Beginning Fund Balance $11,689,847 $13,074,789 $13,074,789 $15,222,490

Ending Fund Balance $13,074,789 $9,624,913 $15,222,490 $11,583,878

FY 2026 Highlights

- A five-year purchase plan has been developed to detail future capital investment needs related to
vehicles and heavy equipment. For FY 2026, we are planning a transfer from the General Fund to the
Vehicle Replacement Fund of $2,000,000.

- Expenditures are estimated at $6,058,612 to replace aging vehicles coming off-line.

- The projected ending fund balance is $11,583,878, which provides adequate reserves for the program.

- Between FY 2026 and FY 2030, more than 119 vehicles and heavy machinery at an estimated cost
of more than $20 million are planned to be replaced in accordance with the vehicle replacement
schedule. The vehicle replacement schedule may vary due to maintenance or exceeding the useful
life. Vehicles included in the vehicle replacement plan include: fire trucks, police cars and motorcycles,
and other heavy equipment.
FY 2026 City of Southlake | Budget Book 303