Page 99 - CityofGrapevineFY26AdoptedBudget

CITY SECRETARY
FY2025-26
ADOPTED OPERATING BUDGET
100-115-115

FOCUS AREA(S)
High Service Levels/Quality of Life

DEPARTMENT DESCRIPTION
The City Secretary is responsible for providing exceptional customer service to citizens, government officials,
governmental agencies and fellow co-workers and enhancing transparency through proper records management and
proper handling of public information act requests. Other responsibilities include ensuring the integrity of the legislative
process with proper meeting management, management of municipal elections and issuing birth and death records in
accordance with State law, while ensuring the security of vital statistics information.

MISSION STATEMENT
The City Secretary’s Office is committed to supporting and strengthening the government process in the City of Grapevine
by providing assistance to City Council and City staff to fulfill their duties and responsibilities by providing assistance with
public meetings; appointments of board and commission members; enhancing the accessibility of government records
and properly managing those records; encouraging public participation in City government by overseeing a fair election
process; and providing assistance and information in a timely and courteous manner to external and internal customers
alike.

FY25 DEPARTMENT ACCOMPLISHMENTS
Conducted a municipal election in May 2025 in compliance with the City Charter and State Law.
Supported City Council and the Planning and Zoning Commission by preparing 47 meeting agendas that included
more than 800 items and 61 public hearings.
Registered 2,173 births and 630 deaths. We issued 3,955 birth certificates and 873 death certificates, during Fiscal Year
2024.
Continued to strive to provide exceptional customer service and helped over 8,000 internal and external customers.
Provided records management assistance to other departments; processed legal documents related to actions taken
by City Council; processed public information act requests in accordance with State Law (703); processed mobile home
permits (6), alcohol permits (221) and solicitor permits (58) in a timely manner.

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