Page 62 - HaltomCityFY25Budget

City Of Haltom City Annual Budget, FY2025 General Fund

CITY SECRETARY

Mission Statement

The mission of the City Secretary’s Office is to record all actions of City Council, guarantee the authenticity
of all official documents, and provide for their safekeeping and retrieval, administer City Elections and the
City’s Records Management Program, and provide public information by personal contact and through
media sources.

Accomplishment of FY2024

• The May 2024 General Election was successfully completed
• Produced 28 Council agendas within the allocated deadline.
• Produced all Council meeting minutes – total of 28 - on time.
• Produced several new proclamations and formatted several letters of Council correspondence –
several on late notice.
• Produced several Council Agenda Memo Cover sheets, and assisted legal with information regarding
resolutions, memos, and ordinances.
• Used personal cell phone to contact Council, and EDC members via phone or text for immediate
response rather than using email.
• Coordinated Council/Board & Commission joint meetings for group interaction.
• Processed 866 Open Records Requests.
• Assisted the Public Facility Corporation and held 2 meetings.
• Destroyed 145 boxes of records from Water Tower storage unit and 102 at City Hall.
• Facilitated the Board/Commission Banquet with 115 attendees.
• Received Distinguished Service award at TMCA Graduate Institute.
• Assisted Council with the hiring of a new City Secretary.
• Coordinated activities at the TML Conference in Houston in October.

Objectives for FY2025

• Assist with the moving from the old City Hall to the new City Hall.
• Continued the quality efficiency of the department in regard to agendas, minutes, and information
requests.
• Complete the transferring of records from the water tower and city hall to the central storage facility.
• Conduct General and Special Election – if needed - without error.
• Provide better quality service for citizens, staff, and Council members.
• Continue record destruction regarding record storage at Water Tower.
• Assist CM and ACM with administrative duties.
• Continue certification requirements for TMCA Certification for Assistant Secretary and Recertification
for new City Secretary.
• Coordinate Board/Commission banquet for December 2024.