Page 109 - City of Fort Worth Budget Book

General Fund City Secretary

Public Information Program
The City Secretary’s Office serves as the city-wide coordinator for the Public Information Program including the
intake of all requests from the public, coordinating and processing the requests, preparing guides and conducting
training for departmental liaisons, auditing requests to ensure deadlines are met, submitting requests for opinions
from the Attorney General and serving as a point of contact with residents.

Agenda Management

The City Secretary oversees the preparation, coordination and distribution of weekly City Council Agendas and
Council Agenda Packets while ensuring compliance with legal requirements, procedural rules, and organizational
standards. The Office partners with City departments in tracking the status of their agenda items, collecting all
related materials and coordinating with Executive level staff and the City Attorney’s Office for approval to provide
detailed Council Packets to Council prior to the meetings. On occasion the office provides support to residents
who want to access the Agendas, answer questions and assists them in reaching the correct department or staff
person.
Elections

The City Secretary serves as the Election Administrator for all City-held elections, including contracting with the
appropriate counties for election services, serving as point of contact with candidates, accepting candidate filings,
publishing a candidate packet and forms, accepting campaign finance filings, preparing election notices and
publication notices of upcoming elections, assisting with new Council orientation, and serving as a resource for
candidates, media and residents on election related questions.
Records and Information Management

The Office oversees the citywide records and information management program and is responsible for advising
departments on best practice and legal requirements regarding the creation, maintenance, preservation and
destruction of City records and information. The Office partners with the Information Technology Solutions
Department to implement and manage enterprise information management solutions among City departments.
FY2025 DISCUSSION AND SIGNIFICANT CHANGES

The Recommended Budget:

• Increases by $203,817 in salary and benefits and two authorized positions (APs) for the increased
demands within the City Secretary’s Office.
• Increases by $95,515 in salary and benefits for previously approved costs associated with pay for
performance, step increases, rising health care costs and pension contributions.
• Decreases by ($20,366) in General Operating & Maintenance for Other Contractual Services and
Commercial Insurance Premiums.
• Decreases by ($33,035) in salary and benefits due to budgeted vacancy savings rate that produces salary
savings.

• Increases by $25,632 in Charge for Services due to a higher volume of open records requests within the
Records and Information Management division.

109