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presentations are made to the City and to allow the mixing of all decision
Manager’s Office and Finance. Key packets into a master priority list for
focus areas in the presentation may consideration during the remainder of
include goals, accomplishments, cost the budget process.
containment strategies, fee schedule
changes, and supplemental package The budget documentation is reviewed
request. by the budget team, consisting of the
City Manager, Deputy City Manager,
After the budget kickoff, budget Finance Director and other support staff
information are distributed to each meet with department heads, including
director. Budget packets include a their supporting staff. Main focus is
budget preparation manual, calendar, given to the supplemental requests for
and an excel budget template for fee the upcoming year’s budget.
changes and supplement request.
Additions and deletions are made to the
Supplemental request are completed
budget based the City Manager’s
individually with a summary of all the
request, while the revenue forecasting
request listed by priority.
which began in early April continues
until July 26 th when the certified tax rolls
Department heads prepare year end
are distributed to municipalities.
estimates for the current budget, and
ensure estimates do not exceed REVENUES
budgeted amounts at the department
level. Finance Department prepares estimates
for revenues and projections for the
After the proposed base budget
coming year’s revenues based on
estimates are completed, departments
available historical data and economic
develop decision packets for service
trends. Departments review the fee
enhancement they wish to propose to
schedule and request changes by
the City Manager for the next fiscal year. submitting a fee change form to
All requests for new personnel, fleet, or
Finance. Fee changes are discussed
equipment which represent net additions
during the department budget
to operations are considered service presentation
enhancements. The department must
describe the program, itemize all new
costs and provide an explanation of why Once the certified tax roll is received,
the decision packet request is needed. calculations are made to determine the
Decision packets are prioritized no new revenue tax rate, no new
according to needs perceived by the revenue maintenance and operations
departments. Each decision packet is tax rate, debt rate, and voter’s approval
prepared as a separate request to allow rate. The City Manager presents his
for independent consideration of each budget to City Council at a special
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