Page 98 - FY 2025 Adopted Operating Budget and Business Plan

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Financial/Economic Development

Goal 1: Continue Responsible Fiduciary Emphasis for the Organization and Council
Objective 2: Organize to Improve Operational Efficiency
Project Performance Measure(s) Department(s)
Core Open Records • Number of Open Records Requests Police
FED Requests/Intergovernmental • Number of Intergovernmental
1.2.1 Agency Requests agency requests

Summary:

The Records Services Division serves as the repository for Number of Open Record Requests
the official records that document the activity of the 4,900
Police Department. The Texas Public Information Act is a 4,400
state law that gives a person the right to submit a written
request for any record related to official city 3,900
business. Records may include but are not limited to 3,400
criminal offense reports, crash reports, 911 calls for 2,900
service, photos, and audio/visual (A/V) recordings.
2,400
The division handles both ORR (Open Record Requests) 1,900
from the public and IRR (Interagency Record Requests)
from other law enforcement agencies or segments of the 1,400
criminal justice system. A large majority of ORRs are
900
submitted by data mining companies, such as LexisNexis, 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr
usually requesting crash reports and related documents.
FY 2022 FY 2023 FY 2024 FY 2025
The Records Services division must provide a response to
the requestor within 10 business days regarding the
status of a request, including if it was submitted to the
Attorney General to rule whether or not the information Number of Interagency Record Requests
is exempt from disclosure. Records for pending cases and
those containing certain protected information are not 1,650
released. Other records may be partially released with 1,550
some information redacted. 1,450

1,350
Redactions to A/V material, including body worn camera
(BWC) and dash cam video footage and 911 audio, are 1,250
extremely labor and time intensive. Each minute of BWC 1,150
video footage takes approximately 10 minutes to redact. 1,050
Records Services works closely with the City Attorney
950
Office Police Legal Advisor to ensure all records
responsive to a request are released and certain 850
information is redacted as required. 750
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr
FY 2022 FY 2023 FY 2024 FY 2025

FY 2025 Adopted Budget and Business Plan 89 City of Arlington, Texas