Page 141 - Watauga FY22-23 Budget

GENERAL FUND

DEPARTMENT: ADMINISTRATION
DIVISION / ACTIVITY: CITY SECRETARY OFFICE – FUND 01-010
LOCATION: HOURS OF OPERATION:
7105 Whitley Road Monday – Friday 8:00 A.M. – 5:00 P.M.
Watauga, Texas 76148 *Extended hours for meetings and elections*
Phone Number: 817-514-5800

MISSION / PROGRAMS / SERVICES:
The Mission of the Watauga City Secretary’s Office is to ensure continuity in the municipal legislative
process through the guardianship of City Council, Boards, Commissions, and Committees agendas,
minutes, ordinances, resolutions, board appointments and elections, as well as to promote quality
service to all customers in a cost effective and efficient manner.
• The City Secretary serves at the discretion of the City Council, and is responsible for attending
the all City Council meetings and receives and addresses all complaints/concern in regard to City
Services.
• The City Secretary manages and maintains all official records of the City such as:
▪ Ordinances; Resolutions; Contracts; Agendas & Minutes; Liens; Mixed Beverage
Licenses/Massage Establishment Licenses; Insurance Coverage and Claims
• City Secretary serves as the Chief Election Officer and Records Management Officer for the City
FY2021-2022 HIGHLIGHTS / ACHIEVEMENTS:

• New City Secretary hired in November 2021
• Audited Code of Ordinance and submitted codification
• Conducted General Election in May
• Conducted local Option Election in November
• Responded to Public Information Requests in accordance with the Texas Public Information Act
• Updated the election website in compliance with state law
• Developed operating budget for the upcoming year
• Adopted the TSLAC retention schedule
• Trained records liaisons on the TSLAC retention schedule
• Developed a records management plan
• Provided administrative support to City Council and Departments

FY2022-2023 GOALS/ OBJECTIVES:

• Conduct General and other elections as required
• Assistant to the City Secretary to continue education for MC certification
• City Secretary to graduate from TMC certification program
• City Secretary to continue education and start CMC certification
• Improve records management and better identify records through standardized naming
convention
• Audit and identify records in City Hall storage
• Audit liens filed with Tarrant County

MAJOR BUDGETARY ISSUES AND OPERATIONAL TRENDS:

• Records management training
• Elections
• Texas Municipal Clerk training
• Code of Ordinances Codification
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