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ADOPTED | BUDGET

City Secretary

Top Goals and Objectives

Goal 1
Update Records Management Policy/Program to include an Email Policy, decentralized filing
procedures for departments to assist departments knowledge and compliance with state approved
retention schedules. This will include a departmental source document listing, required forms &
providing ongoing training for departments.

Objective Ensure departments are complying with state records retention requirements
Objective Ease of access to departmental records
Objective Reduce legal risk

Goal 2
Utilize technology to create an online form for Board and Commission applications to streamline
the process for applicants who are interested in serving our city.

Objective Sense of community
Objective Efficient & effective delivery of city services
Objective Improve citizen engagement

Goal 3
Create a public records portal in Laserfiche for the staff and public to access and research city
records.
Objective Transparency
Objective Convenience Goals & Measures
Objective Positive City image

Goal 4
Implement an electronic signing software for contracts, leases and agreements to include workflow
for signature, filing and contract management.

Objective Ensure compliance with state records retention requirements
Objective Guarantees return of partially executed documents
Objective Expedites signature process for all parties

Goal 5
Offer quarterly Public Information Act and or Records Management Lunch and Learns and
supplemental FAQ's.

Objective Ensure state compliance with PIA and Local Government Records Act
Objective Mitigate legal risk
Objective Reduce space/cost for physical records and e‐records storage

216 NRH | TEXAS