Page 36 - Pantego FY22 Operating Budget
P. 36
TOWN OF PANTEGO
ANNUAL OPERATING BUDGET & PLAN OF SERVICES
FUND: General Fund - 100
DEPARTMENT: General and Administrative - 101
DIVISION: City Manager and City Secretary
i
:
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i
i
escr
Description: on:
escr
ipt
D D D escr i p ipt o n on:
s
r
ent
m
i
esponsi
t
t
he day-
or
bl
e
f
t
and
dmi
A
G
he
al
ener
ve
i
epar
D
st
ni
at
r
r
u
(4
m
)
fo
ded
vi
i
to
n
s
n
:
) City
(1
tio
in
a
fu
c
n
di
of
t
ow
he T
on
day
o-
oper
i
at
ent
i
s
m
T
n.
he
t
depar
The General and Administrative Department is responsible for the day-to-day operation of the Town. The department is divided into four (4) main functions: (1) City
T
F
a
S
sour
e
ons.
)
R
2
)
cr
r
)
e
and C
i
l
ve/
i
al
e
g
and
Billin
y
U
t
H
i
t
l
C
u
ar
(
ener
mi
ct
G
,
ces
T Manager
y,
man
4
d
A
o
(
st
i
ni
et
3
t
nance/
ility
(
da
al
ativ
da
ativ
div
or
y
y
ible
or
ow
T
T
the
tment
A
the
of
pons
of
tment
A
n.
dminis
tment
the
day
the
dminis
day
is
epar
o-
t
r
al
epar
r
o-
pons
t
-
-
and
and
t
t
es
Manager, (2) City Secretary, (3) Finance/Human Resources and (4) General Administrative/Utility Billing and Collections. n. The department is divided into
ation
ation
D
T
D
T
oper
is
ible
es
to
r
r
he depar
is
f
f
ided
e
in
he G
e
oper
ener
ener
ow
he G
and (
Manager
r
tiv
G
f four (4) main functions: (1) City Manager, (2) City Secretary, (3) Finance and (4) General Administrative/Utility Billing and Collections.
y
(
,
our
e
4
r
)
1
(
)
Sec
etar
t
3
)
Adminis
a
.
/U
ener
ions
and
f
ity
t
tions
unc
e
C
y
,
(
)
tilit
o
C
Billing
)
C
Financ
(
ity
al
2
4
:
llec
main
S
i
O
by
y
t
t
e
and
he C
y
n an
t
of
i
o
Manager
a
ar
i
C
T
i
l
ed
ow
mai
t
r
y
f
C
ow
he
ng
C
ar
f
e
n
he
appoi
i
e
i
T The City Manager and the City Secretary are appointed by the Town Council. The City Manager is the Chief Officer of the Town and is responsible for maintaining
t
cer
.
t
t
l
s
he
ounci
et
ef
t
Manager
s r
b
sponsi
T
n
d
i
ecr
hi
f
C
y
he T
nt
n
i
he
The City Manager and the City Secretary are appointed by the Town Council. The City Manager is the Chief Officer of the Town andis
and overseeing all departments of the Town, ensuring each department head is fulfilling their duties efficiently and effectively following all policy and procedures set The City Manager and the City Secretary are appointed by the Town Council. The City Manager is the Chief Officer of the Town andis
and overseeing all departments of the Town, ensuring each department head is fulfilling their duties efficiently and effectively following all policy and procedures set
Manager
t
l
ounci
w
C
iv
o w
e
he
ill d
.
ffe
ounci
w
is
and
t
nat
T
or
t
a
i
in place by the Town Council. The City Manager is the budget coordinator and will deliver a concise effective budget for the departments to work with and for Council l
c
or
depar
c
and
by
n
f
o
he
c
he budget
t
h
i
t
n C
liv
e
coor
y
i
di
T
e
s
t
ent
or
t
t
e
e
m
n pl
r
or
k
s
he C
ow
f
ace
budget
er
of
and ov
is
ulf
the T
f
responsible for maintaining and overseeing all departments of the Town, ensuring each department head is fulfilling their duties
f
s
their
or
pons
ens
all depar
eeing
dutie
tments
ur
ing
ible
ow
head
illing
s
es
maintaining
n,
h depar
tment
eac
i r
to approve.
ove.
efficiently and effectively following all policies and procedures set in place by the Town Council. The City Manager is the budget
t ef f ic iently and ef f ec t iv ely f ollow ing all polic ies and pr oc edur es s et in plac e by the T ow n C ounc il. T he C ity Manager is the bud get
o appr
depar
ounc
and w
or
or
a
to
w
ith and f
e
onc
the
budget
oor
is
iv
w
t
appr
dinator
k
C
or
c
f
ef
e
f
ov
c
e.
er
ill deliv
tments
coordinator and will deliver a concise effective budget for the departments to work with and for Council to approve.
il to
ec
i
i
t
i
ng
es of
t
eme
he r
y
or
t
i
f
c
pl
ng
gnat
he C
T
f
he
di
t
f
f
bl
he R
or
i
e
i
r
ow
he
ed
nat
s
e
O
desi
r
et
y i
Management
s
T The City Secretary is designated as the Records Management Officer for the Town and is responsible for coordinating and implementing the record policies of the
and
s
nt
ecor
i
ar
d
cr
d pol
m
i
ce
e
cor
n and
S
esponsi
as t
coor
uct
ent
r
e
on
i
r
co
d
ng
moni
on,
i
seei
he
t
t
and dest
over
ar
oni
r
he
e
r
e
cor
i
er
s
e
l
ng
t
i
a
r
ect
t
el
e
s,
.
n
T
ed r
age cent
cor
d
s
w
e
o
d
s st
l
c
cal
i
or
hese pol
or
y
st
o
e
Town. These policies are related to record retention and destruction, monitoring the records storage centers, overseeing the control of electronically stored records
o
l
cor
r
o
r
nt
t
t
r
ed
of
etar
c
r
r
r
r
and
the
c
d
y
r
T T
o
o
The City Secretary is designated as the Records Management Officer for the Town and is responsible for coordinating and
R
f
as
s
w
T
n
f
pons
o
ity
o
e
e
Management
s
and
c
S
he C
O
ic
is
e
ible
is
e
dinating
des
oor
the
f
ignated
f
r
t
e
e
r
r
t
l
of
o
y
age
b
o
sponsi
f
he T
or
and upgrading technology to provide for efficient and economic storage of records. The City Secretary is responsible for ensuring compliance with the Texas Public
s
i
he
i
ensur
and upgr adi ng t e chnol r ogy o t o r d pr ovi de ies r ef f i ci ent and n economi c e st polic ies r ar cor d e s. lated C to r S e e c cr o et d ar r y e i tention and f des tr uc i ng compl i ance ing h the r e e xas P d ubl i c
T
t
e
w
of
tion,
r
the T
polic
c
s
monitor
the
co
implementing
w
e
T
e r
o
implementing the record policies of the Town. These policies are related to record retention and destruction, monitoring the records
r
hes
.
t
et
or
t
hnology
nf
tr
t
ode.
y
ading
he E
s
and
on
gnat
s
he C
C
T
desi
ds
ecr
ally
ect
tec
ec
ar
i
i
onic
S
as
ed
or
i
ed r
l
upgr
oor
y
of
f
eeing
or
T
he
ow
t
n
and
f
er
s
ef
552
over
f
G
to pr
of
or
ol
or
he
T
ide
the c
ov
ontr
t
exas
bl
ec
e
at
c
enter
i
on
age
or
or
t
onomic
m
f
or
s
ov
hapt
,
ic
er
ient and
i
s
t
,
A
c
r
esponsi
C
I s storage centers, overseeing the control of electronically stored records and upgrading technology to provide for efficient and economic
nat
nment
di
Information Act, Chapter 552 of the Texas Government Code. The City Secretary is designated as the Election Coordinator for the Town and is responsible for
C
elec
as out
ci
i
i
ect
pl
gn pr
pal
l
coor
ement
coordinating, implementing, and conducting all Municipal Elections ensuring fair campaign practices and properly conducting the elections as outlined with the
ng al
pr
ensur
l
ect
e
and
i
conduct
ng f
i
el
r
campai
ng,
h
a
ons
i
oper
l
ng,
conduct
Muni
i
l
t
nat
ces
t
h
i
di
i
i
E
and
i
ng t
ned w
i
ons
i
act
he
m
y
pr
he C
age
r
the
ity
or
ing
T
ibilities
ible
t
adminis
of
r
s
r
d
r
Pant
e
imar
o
c
o
ego under
w
o
ter
T
f
o
n
.
of
the
storage of records. The City Secretary is also primarily responsible for administering the responsibilities of the Town of Pantego under
r
e
pons
ily
of
pons
s
y
r
s
e
als
Sec
s
is
etar
te
n i
m
y
c
i
the
ic
Se
l
hapter
r
etar
S
to
,
a
e
b
ublic
as
the T
o
s
i
Inf
to
C
e
r
s
C
o
'
l
ment C
ffic
s
s
e
T
tion
the
ll
fo
ow
e
y
ta
ia
ta
he
e
r
f th
n
Secretary of State's office. As the Town historian, the City Secretary will create a historical record for all business of the town including but not limited to agenda's
r
T
t
Se
r a
c
ode.
c
is
E
f
P
i
re
ed t
t
Sta
o agenda'
xas
rd
s
City
r
lec
o
r
o
y
r
m
ncl
but
ity
r
te
e
o
c
5525 of
xas
a
e
e
s
v
. As
t,
ation
c
in
e
A
c
To
udi
r
wn
th
a
th
ng
ignated
e
e
G
the Texas Public Information Act, Chapter 5525 of the Texas Government Code. The City Secretary is designated as the Election s
not
des
h
u
e
h
i
will
n
o
r
hear
nut
os.
c
and
C
ssi
s,
and
es of
o
al
publ
i
ons;
l
i
and minutes of Council and all Boards and Commissions; publications; public hearings; events, and photos. ting all Munic ipal E lec tions ens ur ing f ai r
and
oar
i
l
mi
mmi
C
and
ngs;
ounci
phot
event
c
ds
at
B
i
ons;
publ
oor
f
dinator
the T
dinating,
implementing
is
onduc
es
n and
or
Coordinator for the Town and is responsible for coordinating, implementing, and conducting all Municipal Elections ensuring fair
ow
r
oor
pons
,
ible
or
c
f
C
and c
e
T
of
C
e
etar
mpaign
oper
ac
e
S
tic
as
he
s
a
ic
y
ith the S
r
onduc
campaign practices and properly conducting elections as outlined with the Secretary of State's office. The City Secretary has the
c
f
and pr
t
r
etar
ity
S
e
tions
e
y
ly
pr
.
ate's
has
c
of
ting elec
w
c
outlined
c
th
ow
ommittees
Boar
C
T
n
ds
and
w
e pr
par
es
r
responsibility to ensure proper use of parliamentary procedures with Town Council and all Town Boards and Committees. .
ow
ith T
of
es
pr
to
y
ibility
edur
ur
pons
oc
ens
liamentar
us
C
ounc
il and all
e
n
oper
es
t
at
Y
o
ement
ject
b
f
r
:
Fiscal
O
ear
Mission S
iv
2022:
Mission Statement: Objectives for Fiscal Year 2021-2022:
2021-
P
the
ing and des
o
ontinued
t
uc
s
Provide the best possible public service to the residents and businesses 1. Continued records archiving and destructions or records.
s
bes
e
or
tions
r
d
idents
es
r
c
r
ines
1.
e
h
r
v
c
er
r
s
es
d
c
.
s
o
r
C
and bus
e
pos
ide the
tr
to
ar
ible public
ov
s
iv
ic
of the Town of Pantego. Implement Town Council policy through
of the T o w n of P antego. Implement T o w n C ounc il polic y thr ough
ontinue
of
tif
professional management and oversight of all Town operations, 2. Continue TRMC Re-Certification
e
a
R
all
and ov
oper
R
of
er
2. C
er
s
,
C
ations
pr
es
ight
-
T
MC
ional management
s
n
ow
ic
T
tion
oor
heads
w
ees
k
or
and other
c coordinating the work of department heads and other employees to
depar
dinating
employ
the
of
to
tment
ensure equitable, effective and efficient service delivery. Major Budget Changes:
ur
e
ec
equitable,
deliv
and ef
ens
f
Major
f
ient s
e
er
Budget Changes:
e
ic
er
v
y
ic
ef
t
iv
.
Major
G
Major Goals: There are not any major budget changes. .
o
als:
not
budget
r
ar
an
e
changes
y
Ther
o
e
j
ma
1. To develop and recommend program, policy and procedure
1. T o dev elop and r ec ommend pr ogr am, polic y and pr oc edur e
n
C
alternatives to the Town Council for consideration.
o
il f
ider
ounc
nativ
ons
o
alter
es
ation.
to the T
w
c
r
pec
up-
2. To offer up-to-date information related to special activities and
r
of
o
ation
e
e
f
and
r
ial ac
inf
2. T
date
m
o
ities
lated
tiv
r
to s
to-
ithin
the T
w
ogr
ams
w
n
o
pr
programs within the Town for the citizens. .
r
o
c
itizens
the
f
t
3.
s
c
os
day
nor
ings
ations
3. To look for cost savings within normal day-to-day operations. .
av
mal
w
o-
f
t
y
da
oper
ithin
o look
or
-
T
4. To provide vision into the future of the community in an effort to aid in
4. T o pr ov ide v is ion into the f u tur e of the c o mmunity in an ef f o r t to aid in
the planning
hic
the planning process, as well as anticipate potential problems which may
pr
ell
ipate
h
es
may
s
as
oc
as
w
pr
potential
oblems
w
,
antic
ed.
s
need to be addressed.
es
to be addr
need
5. To provide efficient access and retrieval of Town records and respond
5. T o pr ov ide ef f ic ient ac c e s s and r e tr iev a l of T o w n r e c o r d s and r e s pond
to inter nal and exter nal O pen R e c o r d s r eques ts in a pr of es s ional, timely ,
to internal and external Open Records requests in a professional, timely,
and polite manner .
and polite manner.
6. T o hav e an ongoing or ganized and pr of es s ional r ec or ds s y s t em that
6. To have an ongoing organized and professional records system that
e
me
c complies with all related laws/requirements.
mplies
ith all r
/r
.
nts
lated law
e
o
equir
w
s
o
being
ans
ide exc
pr
ov
t
able to
7. To provide excellent customer service by being able to answer
T
us
7.
omer
c
e
by
ellent
er
s
ic
v
er
w
the c
r
ques
k
tions
, and if
not, of
questions, and if not, offering to call the customer back with an answer as
f
bac
s
to
e
e
ing
a
w
u
w
ith an
omer
as
c
ans
ll
t
r
oon as
ible.
s
s
pos
soon as possible.
inf
s
y
to
ation
es
tinent
a
a
r
o
and nec
r
the c
all per
o
itizens
8.
o
c
m
te
mmunic
T
8. To communicate all pertinent and necessary information to the citizens
letter
ough monthly
new
s
through monthly newsletters. .
thr
s
n
t
Fiscal Year 2020-2021 Accomplishments: :
ccomplishme
A
2021
ear
2020-
s
Fiscal Y
1. Committee Member for Employee Handbook Updatesg with staff and Council to
1. T
and
o
ug
g
thr
s
O
19
VID-
e
h C
chang
wor
n
i
oni
r
ansi
ti
k
n
open the Town in a safe and responsible manner.
2. Together with staff, major updates to Town and PEDC Websites
2. General and Special Election.
3. COVID-19 Response
30
