Page 62 - Haltom City FY 22 Budget

CITY OF HALTOM CITY ANNUAL BUDGET, FY2022 General FUND

CITY SECRETARY

Mission Statement

The mission of the City Secretary’s Office is to record all actions of City Council, guarantee the
authenticity of all official documents and provide for their safekeeping and retrieval, administer City
Elections and the City’s Records Management Program, provide public information by personal
contact and through media sources.

Accomplishments of FY2021

◊ The General and Special LEC Bond Election was successfully done.
◊ Produced 35 Council agendas within the allocated deadline.
◊ Produced all Council meeting minutes – total of 34 - on time.
◊ Produced several new proclamations and formatted several letters of Council correspondence
– several on late notice.
◊ Produced several Council Agenda Memo Cover sheets, and assisted legal with information
regarding resolutions, memos, and ordinances.
◊ Coordinated Council/Board & Commission joint meetings for group interaction.
◊ Processed 852 Open Records Requests.
◊ Assisted the Public Facility Corporation and held 3 meetings.
◊ Destroyed 148 boxes of records from Water Tower storage unit.
◊ Assisted Ethics Commission on training and efficiency.
◊ Assisted Charter Review Committee for their presentation to Council.

Objectives of FY2022

◊ Continued the quality efficiency of the department in regard to agendas, minutes, and
information requests.
◊ Complete the transferring of records from the water tower and city hall to the new storage
facility.
◊ Conduct General and Special Election without error.
◊ Provide better quality service for citizens, staff, and Council members
◊ Continue record destruction regarding record storage at Water Tower.
◊ Assist CM and ACM with administrative duties.
◊ Continue certification requirements for TMCA Certification.
◊ Coordinate Board/Commission banquet for November 2022.