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thanking, on behalf of the City, all donors.

12. The City shall comply with all applicable laws and regulations of the Internal Revenue
Service regarding the acceptance of donations.

13. Donations or gifts received or accepted by the Mayor, City Council Members, or appointed
officials from representatives of foreign or domestic governments, business leaders, Sister
Cities and their affiliates, or other parties intending to express appreciation or foster
diplomatic exchange and goodwill and/or symbolize a significant event or relationship with
the City shall be exempt from this policy.

Policy

Types of donations

Donations or gifts may be received in the form of cash, financial securities, or real or personal
property. Donations may be Restricted or Unrestricted.

The procedure for accepting donations or gifts shall be as follows:

• Cash donations shall be accepted as follows:
o Amounts equal to or less than $5,000.00 may be received by each Department Director
and shall be deposited by the participating department into the Special Donations Fund;
o Amounts equal to or less than $100,000.00 may be received by each Assistant City
Manager and shall be deposited by the participating department into the Special
Donations Fund;
o Amounts greater than $100,000.00 must be accepted by the Mayor and City Council
through an agenda item considered at a regularly scheduled City Council meeting.

• Any and all non-cash donations resulting in a capital asset as outlined within the City’s Capital
Asset Policy shall be accepted through an agenda item adopted by the Mayor and Council at a
regularly scheduled City Council meeting.

• Donations of non-cash items not meeting the capitalization thresholds within the City’s Capital
Asset Policy shall be accepted under the same terms and thresholds identified above for cash
donations.

• Any donations requiring the City to sign an agreement for acceptance should be reviewed by
the participating department head and the City Attorney’s Office prior to execution.

• Donations of Trust and Perpetuity Funds: Donations of trust and perpetuity funds shall be
administered by the Department of Financial Management Services on behalf of the receiving
department pursuant to the terms of the donation placed upon the trust by the donor.

• Donations of Publicly Traded Equity and Debt Securities: Once accepted and received by the
City, the Department of Financial Management Services will immediately liquidate the
donation of a publicly traded equity or debt security. Sale proceeds will then be made available
to the receiving department.

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