Page 482 - FortWorthFY22AdoptedBudget

E-Commerce

Policy

I. Authority

The Fort Worth City Council is responsible for legislation, policy formulation, and overall direction
setting of the government. This includes the approval of financial policies which establish and
direct the operations of the City of Fort Worth. The City Manager and Assistant City Managers
are responsible for carrying out the policy directives of the City Council and managing the day-to-
day operations of the executive departments, including the Department of Financial Management
Services. This policy shall be administered on behalf of the City Manager and Assistant City
Managers by the Chief Financial Officer / Director of Finance.

II. Purpose:

To fully utilize available technologies to expedite cash payments and receipts, enhance employee
productivity, and provide customer satisfaction.

A. Fully Integrated Financial Systems

All E-Commerce systems and procedures must fully and transparently integrate with the City’s
financial and accounting systems, its depository bank systems, and any other City information
system which interfaces with an E-Commerce system.

B. Emerging Technologies

The City will work closely with its depository bank and other financial partners to evaluate
and implement the standard industry accepted technologies that prove to be efficient and
effective in pursuit of the City’s E-Commerce goals.

C. Vendor E-Payments

The City will actively migrate vendor payments from paper checks to other forms of payment,
including but not limited to: 1) Automated Clearing House (ACH) payments; 2) Wire transfers;
and 3) Procurement Card payments.

D. Direct Deposits

The City will actively migrate payroll payments from paper checks, to electronic formats,
including but not limited to: 1) Direct deposits and 2) Electronic pay cards.

E. Internet Payment Options

Working with its depository bank and other financial partners, the City will seek to develop
and implement internet payment options of best practices which will allow customers and
citizens to pay bills due the City conveniently and securely.

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