Page 121 - Hurst Budget FY21

CITY OF HURST

GENERAL FUND PUBLIC SERVICES 0103 PUBLIC INFORMATION

MISSION STATEMENT

Provide public service to the highest standard assuring access to public information and
local government for the citizens, governing body, and staff of the City of Hurst.

DIVISION DESCRIPTION

The Public Information Division of the Judicial and Legislative Services Department is more
commonly referred to as “the City Secretary’s Office”. The Division is responsible for a broad
range of administrative and clerical support for city departments and the public. Annually, the
City Secretary or a staff member attends and prepares minutes for approximately 50-55 public
meetings. Hundreds of documents are indexed for efficient access and research of legislative
and governmental history. Permits and licenses of various descriptions for alcohol beverage
sales, door-to-door solicitation and itinerant merchants, are processed and issued by the City
Secretary’s Office pursuant to city ordinances. The City Secretary’s Office coordinates and
administers the comprehensive Records Management Program for the city and fills hundreds of
requests for public information each year. As elections administrator, the City Secretary plans
and contracts all city elections with Tarrant County, which are joint with other local jurisdictions
that may be holding elections on the same day. The office also coordinates and compiles the
preparation of agendas and agenda packets for City Council, Community Service Development
Corporation and Crime Control and Prevention District meetings.

PRIOR YEAR RESULTS & ACCOMPLISHMENTS

 Updated electronic Code of Ordinances.
 Implemented legislative changes.
 Completed legal review to Code of Ordinances and Charter.
 Implemented new citywide records destruction contract.

FUTURE INITIATIVES

 Continue incorporation of the City’s customer service ideals throughout the department.
 Utilize Laserfiche document imaging system to digitally store information for easy
access.
 Continue review and update of ordinances to ensure compliance with local, state and
federal laws and enhance community safety.
 Enhance payment options for permits and licenses.

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