Page 121 - Hurst Budget FY21
P. 121

CITY OF HURST


           GENERAL FUND                           PUBLIC SERVICES               0103 PUBLIC INFORMATION



               MISSION STATEMENT


               Provide public service to the highest standard assuring access to public information and
               local government for the citizens, governing body, and staff of the City of Hurst.




               DIVISION DESCRIPTION

               The Public Information Division of the Judicial  and Legislative Services Department is more
               commonly referred to as “the City Secretary’s Office”.  The Division is responsible for a broad
               range of administrative and clerical support for city departments and the public.  Annually, the
               City Secretary or a staff member attends and prepares minutes for approximately 50-55 public
               meetings.  Hundreds of documents are indexed for efficient access and research of legislative
               and governmental history.  Permits and licenses of various descriptions for alcohol beverage
               sales, door-to-door solicitation and itinerant merchants, are processed and issued by the City
               Secretary’s Office pursuant to city ordinances.  The City Secretary’s Office coordinates and
               administers the comprehensive Records Management Program for the city and fills hundreds of
               requests for public information each year.  As elections administrator, the City Secretary plans
               and contracts all city elections with Tarrant County, which are joint with other local jurisdictions
               that may be holding elections on the same day.  The office also coordinates and compiles the
               preparation of agendas and agenda packets for City Council, Community Service Development
               Corporation and Crime Control and Prevention District meetings.




               PRIOR YEAR RESULTS & ACCOMPLISHMENTS


                    Updated electronic Code of Ordinances.
                    Implemented legislative changes.
                    Completed legal review to Code of Ordinances and Charter.
                    Implemented new citywide records destruction contract.




               FUTURE INITIATIVES

                    Continue incorporation of the City’s customer service ideals throughout the department.
                    Utilize Laserfiche document imaging system to digitally store information for easy
                       access.
                    Continue review and update of ordinances to ensure compliance with local, state and
                       federal laws and enhance community safety.
                    Enhance payment options for permits and licenses.





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