Page 62 - Haltom City Budget FY21

CITY OF HALTOM CITY aNNUAL BUDGET, FY2021 GENERAL FUND

CITY SECRETARY

Mission Statement

The mission of the City Secretary’s Office is to record all actions of City Council, guarantee the
authenticity of all official documents and provide for their safekeeping and retrieval, administer City
Elections and the City’s Records Management Program, provide public information by personal
contact and through media sources.

Accomplishments of FY2020

◊ Because of the COVID-19 Virus situation, the General and Special Election was rescheduled
to a different date, which was successfully done.
◊ Produced 34 Council agendas and 10 EDC agendas within the allocated deadline.
◊ Produced all Council and EDC meeting minutes – total of 44 - on time.
◊ Produced several new proclamations and formatted several letters of Council correspondence
– several on late notice.
◊ Produced several Council Agenda Memo Cover sheets, and assisted legal with information
regarding resolutions, memos, and ordinances.
◊ Used personal cell phone to contact Council, and EDC members via phone or text for
immediate response rather than using email.
◊ Coordinated Council/Board & Commission joint meetings for group interaction.
◊ Processed 907 Open Records Requests – 21 more than 2019 (886).

Objectives of FY2021

 Continued the quality efficiency of the department in regard to agendas, minutes and infor-
mation requests.
 Complete the transferring of records from the water tower and city hall to the new storage
facility.
 Conduct Special Bond Proposition Election without error.
 Conduct General and Special Election without error.
 Provide better quality service for citizens, staff and Council members
 Continue record destruction regarding record storage at Water Tower.
 Assist CM and ACM with administrative duties.
 Continue certification requirements for TMCA Certification.
 Coordinate Board/Commission banquet for November 2021.

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