Page 96 - Colleyville FY21 Budget

Finance Department

FY 2021 Department Business Plan

Department Description

The Finance Department services housed in the General Fund provide financial
administration, accounting and purchasing services, and municipal court operations. In the
area of financial support, staff provides financial reporting, payroll processing, debt
payment and reconciliation, treasury management, general ledger maintenance,
coordination of the external audit, accounts payable, employee expense report processing,
monthly reports to the City Council, policy and procedure development, and maintenance
and preparation of the annual financial report.

The municipal court provides the cities of Colleyville and Keller with enforcement of Class C
misdemeanor criminal laws and ordinance violations. Court staff assists the Municipal
Court Judge, maintains all paperwork related to citations, completes reports on convictions
and revenues received, and informs defendants of their legal options under State law.

The Finance department aligns with the strategic point to demonstrate stewardship of
public resources and provide responsive, efficient city services. Finance is committed
to increased transparency by continually improving ways to make information available to
employees as well as citizens to support the City’s vision, mission and values.

Core Services

To successfully accomplish the duties of the office, the department’s General Fund core
services are responsible for the following:

1. Provide accurate, reliable reporting of financial data
2.4- Demonstrate stewardship of public resources
Finance oversees the recording of all financial information into the city’s accounting
software. This is done in accordance with
Generally Accepted Accounting Principles to
increase reliability on financial reporting, as well
as rules set by the Governmental Accounting
Standards Board.

2. Manage the City’s annual budget process
2.4- Demonstrate stewardship of public resources

The finance department is responsible for coordinating and managing the annual budget
process, including multi-year forecasting and capital improvement planning. This process is
set up to ensure the city does not spend or obligate more than its annual financial resources
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can cover, and it results in a legally adopted budget by the end of September each year.